Business (Administrative) Coordinator

Department Summary

The Center for Rural School Health & Education (CRSHE) is housed in the Morgridge College of Education at University of Denver (DU). The vision of CRSHE (pronounced crush) is happy healthy children and families living in vibrant rural communities. The Center for Rural School Health & Education is dedicated to partnering with rural schools to improve health and education outcomes. CRSHE projects are created and implemented in close collaboration with community partners and resources are developed in response to expressed community needs and interests. All CRSHE initiatives embody principles of social justice racial equity and community engagement and contribute to the vision of all children youth and adults in rural communities living healthy meaningful lives.

Position Summary

CRSHE seeks a part-time remote-work eligible non-benefited Business (Administrative) Coordinator to support the day-to-day administrative processes and business needs of the Center. The Administrative Coordinator will report to the Centers Director of Research & Evaluation. This position is responsible for managing the day-to-day administrative and business needs of the Center. This position requires the ability to manage a variety of functions including record keeping budget tracking and grant reporting and interpretation of policies and procedures to facilitate and ensure the application of sound business practices. It also requires the ability to communicate effectively with rural school and community partners.

This is a non-benefited position not to exceed 1000 hours in a calendar year.

Essential Functions

Office Management and Events Planning

• Manage the administrative aspects of the Center including but not limited to the organization and maintenance of key documents software services student office allocation scheduling equipment tracking etc.
• Write reports as needed for Center grants and project reports to funders.
• Assist project staff in all event planning activities (Center trainings meetings and events) and coordinate with vendors contracts and approvals.
• Order and manage catering and all other purchasing for events.
• Track and coordinate meeting logistics such as attendance participant stipends meeting materials etc.

Financial Administration

• As expense delegate prepare monitor and train employees on procurement card and travel reimbursement expenses and reports ensuring compliance with University policies.
• Prepare and monitor procurement transactions including but not limited to contracts requisitions purchase orders invoices non-employee reimbursements/travel/honoraria and subcontract purchase orders.
• Generate invoices when necessary track and record payments.
• Create and interpret monthly Center grants/projects/funds reports and expense projections.
• Exercise responsibility for administering the various Center budgets.
• Compose yearly financial reports for funders technical reports annual reviews or other Center materials.
• Prepare track and submit grant timesheets for Center staff according to grant allocations.
• Create and implement tracking forms and systems to maintain accounting records for Center grant and project budgets and passthrough grants to community partners.
• Ensure the appropriateness of all transactions in accordance with University rules and regulations.
• Serve as resource for staff and/or independently apply knowledge of systems policies and procedures to address or resolve problems and issues as needed

Knowledge Skills and Abilities

• Excellent attention to detail accuracy and completeness in work assignments
• Strong interpersonal skills as well as verbal and written communication skills
• Excellent organizational skills and ability to track multiple initiatives simultaneously
• Strong problem-solving skills
• Ability to work independently with minimal supervision
• Expertise in Excel and Microsoft Office applications
• Knowledge of basic grant/accounting principles
• Ability to oversee multiple budgets track progress anticipate and plan for issues or problems and initiate action to resolve issues or problems
• Excellent tolerance for ambiguity and change
• Strong ability to work independently and cooperatively as part of a team
• Excellent work ethic (e.g. maintain confidentiality and be punctual dependable honest and hard-working)

Required Qualifications

• Bachelors Degree and three years of related administrative and budget experience. May substitute an equivalent combination of education and experience.
• Experience managing and reporting on budgets and grants
• Experience with detailed spreadsheets for tracking expenses

• Attention to detail and organizational skills
• Ability to meet deadlines and punctuality
• Cultural sensitivity as many projects involve communicating with colleagues from diverse backgrounds including international team members.

Preferred Qualifications

• Experience working in or with rural settings and/or school districts
• Applicants from the Denver Metro area or Colorado San Luis Valley highly preferred
• Prior experience working at a higher education institution and knowledge of information systems and financial applications
• Familiarity with procurement accounting and grants reporting and personnel software such as Banner Data Insights and Concur systems

Working Environment

1. Standard office environment or remote-work eligible.
2. Unexpected interruptions occur often and stress level is moderate to high.
3. Noise level is quiet to moderate.

Physical Activities

1. Ability to sit in front of a computer for an extended period.
2. Occasionally required to move about the office/campus with the capability of transporting objects up to 20 lbs.

Work Schedule

• Flexible; however punctuality in meeting agreed-upon deadlines is crucial
• This is a part-time non-benefited position with an average of 5-10 hours a week.

Application Deadline

For consideration please submit your application materials by 4:00 p.m. (MST) on July 24 2025.

Special Instructions

Candidates must apply online be considered. Only applications submitted online will be accepted.

Hourly Range

The hourly range for this position ranges from $25.00 - $28.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits

The University of Denver offers somebenefitsfor non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about theUniversity of Denver.

Please include the following documents with your application:

1. Resume

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of DenversNonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.