Front Desk Admin Assistant
Front Desk Admin Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Job Description and Responsibilities
- Answer all incoming calls and routes to appropriate individuals; field routine questions and explain policies when necessary; take messages when needed.
- Greet and screen visitors.
- Be welcoming and helpful to anyone looking for assistance as they enter the building. Ensure a positive impression to all visitors and guests.
- Ensure all safety protocols including the locking of various doors within the facility.
- Receive incoming calls in a professional manner relaying specific information and/or directing calls to the appropriate person.
- Ensure all visitors sign in the Visitor Registry wear visitor badges and are in compliance with safety protocols.
- Ensure the lobby conference rooms and general administrative area of the building are kept neat and organized.
- Maintain accurate and timely documentation of check registers.
- Complete administrative filing.
- Maintain bulletin boards within the office.
- Support Managers with writing formatting and distributing communications to various stakeholders.
- Be helpful to Direct Support Staff who may ask for assistance.
- Coordinate ordering of food/materials for various training events offered within the facility as directed.
- All other duties as assigned.
Requirements
- Proficient in using Outlook/MS Suite and standard office equipment.
- Ability to adapt internal processes to meet the needs of the agency.
- Excellent verbal and written communication skills and telephone etiquette.
- Knowledge of inventory functions.
- Ability to maintain confidentiality and exercise extreme discretion.
- Strong organizational skills and the ability to handle and prioritize multiple tasks in a fast-paced and busy environment with interruptions.
- Ability to establish and maintain cooperative working relationships with teammates.
- Knowledge of customer service principles and techniques.
- Stong attention to detail
- Flexibility willingness to assist with tasks that may occasionally fall beyond the scope of your official job duties
Education/Experience:
- High school Diploma/ GED required
- Associate degree preferred
- two (2) years clerical/administrative/bookkeeping experience preferred
Physical Requirements
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Be able to move/lift at least 40 lbs.
- Ability to sit stand bend and lift.
- Ability to verbally communicate thoughts clearly to document to remember information to organize.
Employment Type
Full-Time
