Safety Administrative Assistant

COMPANY OVERVIEW

Gowan/Garrett Inc. is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the worlds leading provider of mechanical and electrical construction and facilities services including planning consulting operations and maintenance.

We are Houstons largest single-source provider of premier construction tenant buildouts fabrication HVAC contracting and mechanical services. Over the years weve built solid long-term client relationships that have resulted in 85% repeat business.

SUMMARY

The Safety Administrative Assistant will play a key role in supporting the companys Safety Department. This position provides both administrative and clerical support to ensure efficient operations and effective communication across office and field teams. The ideal candidate will be organized detail-oriented and capable of handling confidential and time-sensitive information with professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential responsibilities include but are not limited to performing the following regularly or as a backup:

• Assist in the daily operations of the Safety Department
• Provide administrative support to both office and field personnel
• Schedule and coordinate employee training including online courses and off-site sessions
• Ensure safety records reports and certifications are organized and up to date
• Manage calendars and coordinate meetings for the Safety Department
• Communicate effectively internal team members and external partners by phone and email
• Prepare and distribute safety-related documents and material updates
• Ensure compliance with company safety policies and regulatory requirements
• Support and assist with incident reporting and investigation processes
• Maintain confidentiality of sensitive information at all times
• Perform additional duties as assigned

QUALIFICATIONS

To succeed in this role the individual must be able to perform the essential duties effectively. The following outlines the expected knowledge skills and abilities. This is a general overview and is not an exhaustive list of all responsibilities or qualifications. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• High school diploma or equivalent; additional education or certifications in safety business administration or a related field is a plus
• Minimum of 1 year of administrative experience preferably in a safety construction or industrial environment
• Familiarity with safety procedures documentation and compliance standards is preferred
• Knowledge of COINS software is helpful but not required

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications (i.e.: Outlook Word Excel etc.)
• Comfortable working within Windows-based platforms
• Ability to learn and adapt to new software systems and digital tools

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must demonstrate professionalism integrity and ethical behavior in all interactions
• Must be a dependable team player who collaborates respectfully with colleagues across departments
• Must be self-driven and able to manage responsibilities independently in a dynamic fast-paced environment
• Must possess strong organizational and time management skills to handle multiple priorities effectively
• Must communicate clearly and professionally both verbally and in writing
• Must show attention to detail and a commitment to producing high quality accurate work
• Must be capable of learning and adapting to new systems and technologies with ease
• Must maintain confidentiality and handle sensitive information with discretion
• Must demonstrate a customer-service mindset when supporting internal teams and external contacts
• Must understand the importance of safety compliance and contribute to a culture of safety awareness

LANGUAGE SKILLS

Must be able to communicate effectively in English and work cooperatively with individuals at all levels including customers employees unions government agencies vendors suppliers and other contractors.

PHYSICAL DEMANDS

The physical demands and work environment characteristics described here are representative but not exhaustive of those an employee encounters while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

This position is primarily office-based and requires the ability to remain seated for extended periods while operating a computer and other standard office equipment. The employee must occasionally move about the office to access files supplies and equipment including reaching low or high storage areas. This role may also involve occasionally transporting materials such as training supplies weighing up to twenty-five (25) pounds.

The position requires the ability to perceive and process visual information such as reading documents and interpreting safety signage with or without corrective devices. Effective verbal and written communication is essential including the ability to exchange accurate information with team members vendors and field personnel. All essential functions may be performed with reasonable accommodations as needed.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. It is primarily office-based detail-oriented and may be fast-paced requiring strong organizational skills and proficiency in office software. While most responsibilities are carried out in a standard office setting occasional field visits may be necessary. Field environments can vary depending on the project weather or operational conditions and may involve moderate to loud noise levels. Success in this role requires the ability to adapt comfortably between quiet office settings and more dynamic field conditions.

Notice to Prospective Employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process - it is probably fraudulent.

As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

Equal Opportunity Employer/Veterans/Disabled

#gowgar