Lead Office Administrator
Lead Office Administrator
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Job Description
Lead Office Administrator Pos: 1049 Parkrose Middle School
2025-2026 School Year
Hourly Rate: $ 24.14 to $31.76 per hour DOE; PLUS employer-paid retirement and generous benefits package (Job Classification
N1)
Days: Monday Friday
Work Calendar: 225 days per year
Deadline to Apply: Open Until Filled; Applications received by July 30 2025 will receive first consideration.
Overview: The job of Lead Admin is done for the purpose/s of providing clerical support to school site administrative functions; conveying information regarding school and/or District functions and procedures; ensuring compliance with financial legal and administrative requirements of assigned functions.
Job Requirements:
- Prior job-related experience with increasing levels of responsibility.
- Four years of progressively responsible full-time paid experience in office administration (preferably in a school district).
- Light bookkeeping experience preferred
- Bilingual in Spanish preferred
Education Required:
- High School diploma or GED
Skills Knowledge and/or Abilities Required:
- Ability to work independently and follow through on all tasks while prioritizing work to handle multiple tasks and requests.
- Must be able to use logic and organizational skills to prepare assign and maintain school records in an accurate and orderly manner.
- Mental alertness is necessary to pay attention to detail and accuracy.
- Ability to skillfully use MS Office Word Excel PowerPoint Publisher software applications and general office equipment.
- Preferred experience in Synergy Student Information System.
- Proper use of English in broth written and verbal form using correct spelling grammar and punctuation.
- Knowledge of rules and regulations related to assigned school basic budgeting financial and statistical record keeping and standard office equipment.
- Abilities to work under frequent interruptions work independently within established guidelines understand and carry out oral and written instructions and interact with persons of different age groups and cultural backgrounds.
- Regular attendance must be maintained
Physical Requirements:
- Sit for prolonged periods
- Lift/carry 1-5 pounds Often carry paperwork files supplies materials
- Push/pull 5-10 pounds Often opening drawers and doors
- Bending/twisting Often at waist knees and neck while moving from seated to standing position
- Kneeling/Crouching Rarely while handling materials on lower drawers/shelves.
- Hands/Arms Constantly; in reaching/handling/fingering keyboarding while performing administrative tasks throughout the shift.
- Sight Constantly; in reading sorting identifying test materials etc.; visual requirements include visual acuity in near and mid-range vision.
- Speech/Hearing Constantly; in answering phones answering inquiries and determining needs of staff students parents and public.
License Certifications Bonding and/or Testing Required:
- Criminal Justice Fingerprint Clearance ($77 cost to the employee and may be a payroll deduction
- First Aid CPR and AED Certificates.
- Medication Training offered on the job
Preferred:
- Bilingual
- Experience working with diverse student populations preferred
Reports to: Building Principal or Supervisor
To Apply: Candidates will complete the Parkrose application online at TalentEd. In order for your application to be complete you must submit the documents listed below in addition to the application at TalentEd:
- Cover Letter
- TalentEd Application
- Resume
Parkrose is an Equal Opportunity Employer. Applicants with culturally diverse backgrounds are strongly encouraged to apply.
Position Details:
- Administers first aid and medication to students for the purpose of meeting their immediate health care needs.
- Composes and processes documents (e.g. correspondence agendas minutes bulletins reports etc.) for the purpose of communicating information to school and district personnel the public state officials etc.
- Evaluates situations (i.e. involving other staff students parents the public etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Monitors assigned activities and/or program components (e.g. attendance program budget timesheets etc.) for the purpose of ensuring compliance with financial legal and/or administrative requirements.
- Oversees work assignments of others (e.g. volunteers etc.) for the purpose of providing orientation and meeting operational requirements.
- Oversees the financial and accounting functions of the school.
- Responds to inquiries of staff the public parents and/or students for the purpose of providing information and/or direction as may be required.
- Responsible for greeting visitors answering office phones using emergency notification system checking in and overseeing volunteers producing newsletters opening and distributing US mail and district mail sending staff e-mail sending student notices scheduling health screenings picture days and reader board.
- Supervises students for the purpose of monitoring students referred for disciplinary actions.
- Supports principal and/or other school administrative personnel for the purpose of providing assistance with their administrative functions.
- Utilizes telecommunication system for the purpose of providing a method of efficient communication.
- Maintains student and staff database in Student Information System. This includes emergency contacts grades attendance immunization records reports cards etc. This includes filing all materials.
- Responsible for all employee (including substitutes) monthly payroll sheets being accurately completed signed and turned in district payroll office.
- Assists staff with arranging for substitutes and updates information in substitute system.
- Tracks all Safe School trainings on staff members. Schedules once a year first aid and CPR class for interested staff.
- Coordinates with the Transportation Department regarding bus operations procedures and schedules field trips.
- Plans Kindergarten Welcome Program Elementary Only Back-to-School Night and other evening activities with principal. Also works with SUN schools as an informal liaison and assists in their programs.
Other Job Functions
- Attends meetings as assigned by the principal and lead admin meetings.
- Assists other personnel as may be required for the purpose of supporting them in the completing of their work activities.
- Supervises students sent to office.
Required Experience:
Unclear Seniority
Employment Type
Hourly
