Contract Administrator
Contract Administrator
Posted on :
19-07-2025
Employer Active
1 Vacancy
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Job Description
Description
Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express as well as the PRESTO fare payment system. We are also building new and improved rapid transit including GO Expansion Light Rail Transit routes and major expansions to Torontos subway system to get people where they need to go better faster and easier. Metrolinx is an agency of the Government of Ontario.
At Metrolinx equity diversity and inclusion are essential to living our values of serving with passion thinking forward and playing as a team.
Our Operations & Safety (GO & UP) division promotes diversity equity and inclusion by ensuring equal employment opportunities and fostering a supportive workplace culture.
We support this commitment by providing:
- Competitive Pension Plan
- Employee learning & development programs and reimbursement
- Recognition of prior Public Service for Vacation Entitlement
- Employee Assistance and Wellness Benefit Programs
- Parental Leave top-up lactations accommodation and childcare partnerships
- Menopause Policy
- Employee Resource Groups
Our Operations Commercial Management Contract & Vendor Management team is seeking an experienced Senior Contract Administrator who will be tasked with managing a variety of contracts critical to Metrolinxs daily operations.
What will I be doing
- Prepares reviews and administers contracts (e.g. Commercial Operations Capital construction consulting contracts) during various stages of the contract management process including: working with internal business unitsto define scope of project work and project specifications identifying potential project risks and mitigation strategies to ensure risk mitigation and management value management and cost control participating in the preparation of scope for potential procurement/RFP documentation monitoring contracts to ensure contracts are aligned with procurement /contract management strategies and are complying with the terms and conditions set out in the contractual agreements and working with the Finance group to obtain budget approval for new contract tenders.
- Reviews validates and analyses the Divisions requirements tenders and contract documents and determines/administers sourcing or category strategies to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce risk and protect the interests of Metrolinx. Reviews contract management documentation to ensure required clauses are included and recommends changes/revisions where omissions/inconsistencies occur.
- Identifies and advises on the resolution of a range of critical contract issues including contractor performance and monitors contractor adherence to the terms of contractual agreements through vendor governance enforcing contractual obligations and conditions by engaging internal legal representation as well as providing assistance in negotiations and resolution of matters or enforcement of penalty clauses Liquidated Damages etc. Escalates politically sensitive issues/matters as well as those without precedent to Management.
- In conjunction with internal business units develops risk mitigation strategies for assigned spend categories.
- Contributes expertise and advice to the design planning development and implementation of Operations contract management systems standards and operational procedures including recommendations to improve/adjust contract management processes procedures requirements etc. based on the specific/unique needs of individual contracts while ensuring alignment with corporate and statutory requirements and meeting the needs of internal and external clients/stakeholders.
- Recommends/implements contract administration best practices and lessons learned from internal sources (e.g. internal business units). Monitors contract performance through the tracking of administrative and financial metrics to ensure compliance with contractual agreements.
- Liaises with various internal stakeholders (e.g. internal project teams Procurement Legal Finance etc.) with respect to all aspects of contract administration and risks including claims and dispute resolution.
- Assists in standardizing and updating wording for terms of reference and supplemental conditions by recommending revised/updated language to ensure consistency in application and interpretation.
- Systematically manages contract-related correspondence and documentation and ensures tracking of contract deliverables is proactively managed.
- Advises mentors and coaches team members and other employees on topics related to the incumbents area of expertise but does not guide employees in their day-to day activities
What Skills and Qualifications Do I Need
- Completion of a degree in Engineering Business Architecture Contract/Construction Law or a related discipline or a combination of education training and experience deemed equivalent.
- Minimum five years experience in the procurement strategic sourcing contract management supply chain
- Professional Engineer Ontario (.) Certified Engineering Technologist (C.E.T.) Ontario Association of Architects (OAA) Project Management Professional (PMP) Supply Chain Management (SCMP) and/or Certified Construction Contract Administrator (CCCA) designation would be an asset not mandatory.
- Knowledge of commercial and operational contract administration.
- Direct experience with various procurement methods and specific experience in the Public Sector adhering to the BPS guidelines.
- Excellent oral/written/presentation skills.
- Experience in using MS Office suite.
- Experience in using contract administration systems OracleUnifier.(also Hexagon-Infor EAM)
Dont Meet Every Requirement
If youre excited about working with Metrolinx but your past experience doesnt quite align with every qualification of this posting we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities including those who identify as Indigenous Black racialized women people with disabilities and people with diverse gender identities expressions and sexual orientations.
Accommodation:
We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process please let our Recruitment team know by contacting us at: or email .
Application Process:
All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence we recommend that you check your email regularly. If no response is received we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.
For Internal applicants with the recent implementation of the Internal Mobility Policy the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policybefore submitting your application.
Should it be determined that any background information provided is misleading inaccurate or incorrect Metrolinx reserves the right to discontinue with the consideration of your application.
We thank all applicants for their interest however only those selected for further consideration will be contacted.
WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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