Academic Quality Assurance Coordinator
Academic Quality Assurance Coordinator
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Job Description
Please Note: This posting is for internal applicants only.
With the managers discretion hybrid work is available after an initial 6 month period.
About the Department
The Office of Institutional Research and Planning (OIRP) has primary responsibility for institutional strategic planning surveying and institutional data analysis at Mount Royal. The Office collects analyzes interprets and reports data and information to support decision making planning and evaluation across the institution. Academic quality assurance is a function of prime importance in a university and OIRP supports academic units in conducting cyclical program reviews and developing new programs through data analysis and coordination. OIRP is responsible for providing quality information and institutional research to inform strategic planning assessment development and accountability and for providing leadership in the management of data as a university resource.
About the Role
The Academic Quality Assurance Coordinator is an integral part of the Institutional Research and Planning team that liaises closely with Academic Affairs. This is an administrative coordination role to support and oversee the review and development of academic programs across the institution. The incumbent in this position will work closely with Department Chairs Vice Deans Deans and the Vice-Provost Academic to ensure effective and efficient practices for ongoing review and continuous improvement of existing programs as well as development of new programs. The incumbent will liaise with the senior leadership team to ensure alignment with institutional priorities. The role requires excellent organization abilities and a clear understanding of institutional policies priorities and the provincial Campus Alberta Quality Council guidelines.
Responsibilities
Support Program Review
- Coordinate the entire process of academic program review including:
- Maintainthe schedule of all required reviews and communicate upcoming review timing to relevant academic units.
- Maintainand share a template for the self-study reports assist with access to required institutional data and provide institutional content to the self-study.
- Assistwith the selection and scheduling of external reviewers helpto coordinate the review site visits and coordinate the feedback from reviewers.
- Supportthe development of advancement plans ensuringthe overall workflow and approval processes for reviews and assist with the communication of review outcomes within the institution and to relevant external bodies.
Support New Program Proposal Development andAccreditation Coordination
- Assist academic units with the procedural elements of developing new program proposals.
- Liaise with other members of Institutional Research and Planning on the provision of data and information required to support new program proposals.
- Oversee the workflow of new program proposals through the relevant institutional review and approval bodies.
- Assistwith consultation of relevant external stakeholders on new programs.
- Supportcommunication with relevant provincial units.
- Liaise with Vice-Provost and Faculty leadership to track initiate and assess accreditation processes to determine coordination needs and possible crosswalk with academic program review.
Quality Assurance Monitoring andData Management
- Coordinatecollection of data and monitoring information between formal review periods.
- Provideliaison between academic units and relevant institutional bodies (e.g. Academic Standards Committee) on interim quality assurance reporting.
- Overseedigital record keeping for all academic quality assurance processes.
- Developand implementdata management standards for quality assurance files consistent with institutional guidelines.
- Coordinatedata sharing related to academic quality assurance between Institutional Research and Planning and academic units.
Qualifications
- University degree in a relevant discipline (e.g. Public Administration Science Education or another discipline) or equivalent education and experience.
- A Masters Degree would beconsidered an asset.
- 5 - 8years of professional experience coordinating programs and projects involving multiple stakeholders and competing deadlines.
- Thorough understanding of the post-secondary environment and operations and faculty relations.
- Experience working with senior leadership good understanding of policy and procedures governance structures and lines of authority for approvals.
- Experience in the universitys quality assurance processes including academic program review program development program accreditation curriculum and course change processes.
- Knowledge of Microsoft Office and Google applications and software databases Power BI Oracle and the ability to collect and compile data from multiple systems and sources.
- Strong organization and communication skills.
- Demonstrated ability to show initiative and a proactive approach to work management.
- Detail orientated data literate organized and the ability to research and present to large audiences and problem-solve complex scenarios.
Closing Date: August 1 2025
A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: Last Name Requisition Number Document (ex. Smith 999999 ).
Required Experience:
IC
Employment Type
Full-Time
