Activities Management

Sponsors

• Oversee the recruitment hiring process and supervision of activity and club sponsors
• Mentor activity and club sponsors
• Conduct both pre-season and post-season individual meetings with head sponsors to discuss roles and responsibilities as well as their needs for support
• Conduct monthly 10-Minute Meetings with each sponsor
• Host quarterly advisory sessions with sponsors to set and monitor goals and to receive feedback ideas and suggestions
• Attend meetings and practices on a regular basis and provide coaching and support for sponsors
• Provide professional development for sponsors as needed
• Provide character training for sponsors and students

Students

• Assist in hosting quarterly advisory sessions with students who participate in athletics and activities to set and monitor goals and to receive feedback ideas and suggestions
• Mediate any student/parent/sponsor concerns that may arise
• Work with Extra-Curricular team to create and implement a plan to ensure 100% student participation in at least one extra-curricular activity

Fundraising/Budgeting/Fiscal Management

• Create yearly budget for activities
• Approve sponsors orders for activity/club supplies and expenditures
• Assist the athletic director in seeking partnerships with local and regional businesses to continually increase financial and other types of support for high school teams and organizations
• Work closely with district financial officer on all major purchases
• Prepare and oversee and assist with all activity/club budgets
• Approve and oversee fundraisers for activities and clubs

Facilities/Maintenance/Equipment

• Ensure that all activity and club events are scheduled via the districts management system to ensure that facilities are reserved for practices and events
• Research and advise any facility or major equipment replacement or upgrades
• Coordinate and communicate with high school and district staff to ensure facilities are safe and properly prepared for events
• Oversee the inventory and evaluation of equipment for activities and clubs
• Oversee and enter work orders into School Dude (or other management system determined by the district for all school needs
• Conduct a daily weekly and monthly inspection of all school facilities; communicate needs to the principal and district facilities staff as needed
• Conduct data gathering and analysis of the efficiency effectiveness and quality of the facilities and their upkeep and maintenance
• Work with principals and staff to create requests for holiday and summer break project requests to be submitted to the district management system

Custodians

• Work with custodial staff to create and adjust a set of expectations and a schedule
• Maintain communication among custodial staff staff and administration
• Set monitor and communicate progress on long-term and short-term goals
• Assist the principal in charge of classified staff to hire evaluate and provide feedback to custodial staff

Compliance

• Ensure the department coaches and sponsors are compliant with district school and organization and/or KSHSAA policies rules guidelines and procedures
• Assist with updating revising and distributing handbook and policies
• Approve activity and club handbooks and/or constitution
• Assist with random drug testing according to USD 480 policy
• Ensure that all activity and club participants are eligible to do so
• Attend conference and KSHSAA meetings with the athletic director as assigned

Scheduling/Events

• Assist activity and club sponsors with scheduling contracts etc. as needed
• Serve as host to home activity and club events ensuring that Liberal High School is represented as a class act institution
• Assist the athletic director in event management for athletic events
• Manage the hiring scheduling and payment of event workers for activities and clubs as needed
• Communicate and coordinate with principal and assistant principals to ensure necessary supervision of events
• Oversee and approve transportation planning and requests for all high school activity and club events
• Collaborate with middle school athletic/activities directors as needed to coordinate facility usage staffing and other athletic/activities-related issues
• Provide timely information regarding event details to all stakeholders
• Coordinate a send-off for all teams and organizations who are competing in state-level competition or higher
• Schedule organize and coordinate recognition and Appreciation Nights for all home varsity football and basketball events and other events as assigned
• Supervise the Rowdy Crowd at home events
• Work with Rowdy Crowd to establish guidelines themes and expected conduct
• Oversee Homecoming Week events and activities

Public Relations

• Promote high school events and highlights via local and regional media as well as social and digital media
• Oversee the management of department social media accounts including the activities website
• Establish guidelines for sponsors and students in their interactions with media and use of social media when representing Liberal High School
• Ensure that sponsors develop and implement a plan and process for communicating with local and regional media and routinely posting on social and digital media
• Collect analyze and communicate activities data with all stakeholders

Civic Engagement

• Lead efforts to increase civic engagement by both students and staff
• Coordinate and organize civic engagement and outreach opportunities
• Update and revise community service requirements and handbook
• Work with community members to arrange civic engagement and student internship opportunities
• Communicate civic engagement and student internship opportunities to administration Student Engagement Coordinator students and staff
• Ensure the follow-up by students and staff in thanking and recognizing community members and organizations

General

• Coordinate and approve summer programs camps and clinics ensuring that they meet organization and/or KSHSAA regulations
• Conduct data gathering and analysis regarding activities clubs participation eligibility and qualification for end of the year awards
• Research relevant topics for the school and athletics department

School-Wide

• Assist with student supervision during the school day as necessary
• Assist the athletics director and/or principals as needed
• Work with Signature Move teams to coordinate organize and communicate homeroom activities and plans

*Other duties as assigned

System of Monitoring / Scoreboard

• Activity Attendance
• Homeroom Mentor Check Sheets
• Redskin Lounge Eligibility

Required Experience:

Director