Accounts Payable

Reporting to the Director of Finance & Business Development Support responsibilities and essential functions include but are not limited to:

• Invoice Processing: Receive review and verify vendor invoices; ensure correct coding and adherence to hotel policies and procedures.
• Payment Preparation: Prepare and process electronic transfers payments and check requests.
• Reconciliations: Regularly reconcile accounts payable transactions including monthly statement reconciliation with vendors.
• Expense Management: Ensure expenses are recorded accurately and within budget; investigate and resolve discrepancies.
• Vendor Management: Maintain relationships with vendors and address queries regarding billing and payments.
• Record Keeping: Organize and maintain accurate files and records of all invoices purchase orders and other financial documentation.
• Reporting: Assist in preparing monthly and quarterly reports for financial analysis and audit purposes.
• Compliance: Ensure compliance with company policies and procedures as well as with applicable Portuguese regulations and standards.
• Ensure timely and accurate completion of AP transactions and month-end closings.
• Collaborate with Finance and other departments to enhance operational effectiveness.
• Coordinate with vendors and internal departments to resolve invoice discrepancies disputes and payment issues in a timely and professional manner.
• Monitor accounts payable aging reports to identify overdue invoices and take appropriate actions to ensure timely payment and avoid late fees or penalties.
• Implement accounts payable policies procedures and internal controls to minimize errors fraud and compliance risks.
• Stay updated on industry best practices and technological advancements in accounts payable automation and software and incorporate new knowledge into the resorts operations as appropriate.
• Prepare regular reports and analyses of accounts payable activities trends and performance metrics for management review and decision-making purposes.
• Liaise with the accounting department and other internal stakeholders to ensure accurate recording and reporting of accounts payable transactions in the general ledger.

Qualifications :

• Diploma or Bachelors degree in Accounting Finance or related field
• 12 years of experience in Accounts Payable preferably in hospitality
• Familiarity with hotel accounting systems (e.g. Sun Opera or similar)
• Strong attention to detail and accuracy in invoice processing
• Understanding of tax regulations
• Proficient in MS Excel and data entry
• Good communication skills and ability to coordinate with suppliers
• Ability to work under pressure and meet deadlines
• Excellent communication and organizational skills
• Fluency in Portuguese
• Good command of English
• Highly responsible and reliable
• Strong team spirit and collaborative mindset
• Ability to remain calm courteous and guest-focused at all times

Additional Information :

Our Fairmont Values

Respect:

We value the needs ideas and individuality of others. We treat everyone with fairness and dignity.

Belonging:

We celebrate our differences. We support one another and always stand together.

Integrity:

We build trust through mutual respect and authenticity.

Empowerment:

We have the power to take initiative and anticipate moments that create unforgettable experiences.

Excellence:

We build genuine connections and cherish every opportunity to make those around us feel special.

Diversity and Inclusion

Fairmont is committed to creating an inclusive environment where diverse talents thrive. We welcome candidates from all backgrounds to join our team.

Employee Benefits

Join our team and enjoy a range of exclusive colleague benefits including complimentary upgrades extended stays discounted stays at Accor Fairmont and Raffles properties special discounts on dining and wellness services and additional luxuries to enhance your experience. We believe in taking care of our team ensuring that your hard work is rewarded with exceptional benefits.

Remote Work :

No

Employment Type :

Full-time