Executive Assistant II
Executive Assistant II
Posted on :
14-07-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
14-07-2025
Job Description
- Strong management of scheduling all internal and external meetings travel plans conference calls and day to day activities for senior executive(s). Maximizes appropriate time allocation to senior executives priorities based on understanding the company goals and his/her individual objectives.
- Must be one step ahead of the senior executive(s) to organize remind prioritize and manage his/her time and projects to meet all deadlines.
- Prepares agendas notices minutes and resolutions for corporate meetings and coordinates follow up with meeting participants on tasks/issues as appropriate.
- Phone call management will include screening and prioritizing all phone calls.
- Comfortable interacting with clients which may include external senior executives.
- Writes correspondence on behalf of the senior executive(s). Responds to external correspondence. Types memos purchase requisitions payment requests and other department forms and documents.
- Attends meetings when needed to record and distribute meeting minutes.
- Understands and can navigate through a large division to get the job done in a timely and efficient manner.
- Responds well to pressure and is resourceful when managing the business of high level senior executive(s).
- Organizes programs events meetings or conferences by arranging facilities setup including site and room management and caterers issuing information or invitations negotiating vendor contracts and controlling event budget.
- Initiate space requests with facilities when internal/hub meeting space is needed (>20) and Meeting Events Travel when hotel space is needed. For hub locations leverage online tool through DaVinci company when needing meeting room space.
- Manage catering restaurant reservations beverage needs coordination of catering delivery etc. for onsite meetings/gatherings and hub in-person gatherings. Includes supporting other ELT leader needs due to limited EA presence onsite. May be required to fly to accompany ELT leader when no other EAs or local support is available.
- Reconciles corporate credit card account(s) and prepares expense reports.
- Serve as back up for other EAs as required including managing calendar coordinating travel arrangements and meeting/event as the point person for any schedule events meetings or conferences for your specific HUB location.
- Strong skills in developing effective relationships communication skills managing expectations in a fast paced organization
- Ability to be very discrete with confidential information.
- Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations organizational procedures and resources.
- Ability to make sound independent decisions and use own initiative to accomplish tasks at hand.
- Strong interpersonal organizational and communication skills are required with the ability to partner with managers at all levels in multiple divisions
- Acts independently and demonstrates effective conflict resolution skills in developing recommendations and solutions to solve complex issues in an effort to anticipate senior executive(s) needs
- Highly proficient written and verbal communication skills required
- Advanced computer skills with the ability to train others in system usage
- Expert in Microsoft Excel and PowerPoint system applications
Required Qualification:
- 8 years of executive assistant experience to senior level executives in a mid-to large company
Preferred Qualification:
- BS/BA Degree or some college coursework
Employment Type
Full-time
Key Skills
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