Bookkeeper (Xero Experience)
Bookkeeper (Xero Experience)
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2years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
We are seeking a dedicated and highly organised Bookkeeper to support various financial operational and administrative tasks. This role will focus on managing accounts payroll employee onboarding/offboarding and overseeing office operations. The ideal candidate should be proficient in Xero Rex Property Me Microsoft Suite Docusign Canva and Airtable and have excellent attention to detail time management and communication skills.
PERFORMANCE OBJECTIVES:
1. Accounts and Payroll Management:
Process payroll for employees including salaries leave deductions reimbursements and commissions (PC & NM).
Handle rental and sales trust accounting including daily mid-month and end-of-month disbursements.
Assist with VPA reconciliations and related billing (marketing materials etc.).
Reconcile and update accounts in Xero.
Manage commission calculations and ensure payroll integration in Xero.
Support ad hoc accounting tasks such as bond lodgement superannuation payments and overseeing the invoicing process.
2. Employee Onboarding and Offboarding:
Coordinate employee onboarding processes including organising gift packs documentation and orientation.
Manage offboarding processes including exit surveys system deactivations and exit interviews.
Maintain employee records in Airtable and assist with tracking anniversaries probationary periods and other milestones.
3. Office and Administrative Support:
Oversee stationary ordering and maintain supplies for office and team events (birthdays team lunches).
Organise marketing materials and manage signage orders.
Handle phone calls email management and assist with IT/mobiles as needed.
Reconcile phone bills and ensure the contact list is up-to-date.
Provide relief support for other Virtual Assistants as required.
4. Systems and Tools Utilisation:
Utilise Xero Rex Property Me Microsoft Suite (Teams Outlook Word Forms etc.) Docusign Canva and Airtable to carry out daily tasks.
Ensure the accuracy of employee databases asset registers and other documentation within Airtable.
5. Trust Accounting and Billing:
Assist with tenant deposit follow-ups and submit information to the public trustee as required.
Ensure all trust accounting records are up-to-date and compliant.
Process ad-hoc payments including bond lodgement and commission-related tasks.
Approve invoices and payments related to property management and sales commissions.
6. Event Management and Team Engagement:
Organise and coordinate team events celebrations and social gatherings (birthdays team lunches).
Ensure timely delivery of employee gift packs for key milestones like anniversaries and probation periods.
7. Continuous Improvement and Process Updates:
Maintain and update internal policies and procedures within The Hub.
Review and streamline processes (e.g. Xero account code clean-ups improving the online stationary ordering system).
Work with the team to ensure efficient task management and timely execution of responsibilities.
8. Support for Miscellaneous Tasks:
Answer phones and manage email correspondence.
Provide relief for other VAs during peak periods or holidays.
Coordinate fleet service and repair scheduling.
KEY TASKS & SCHEDULE:
Daily: Rentals and Sales Trust Accounting Hub Doc data entry VPA invoice reconciliations bond lodgement.
Weekly: Bond Lodgement approval of Bond BPAY Super Linked account transfer commission payroll (PC NM Jacan).
Fortnightly: Super payments in Xero PC salary payroll including reimbursements and deductions payroll for rent and sale referrals.
Monthly: Trust Accounting disbursements (end and mid-month) marketing VPA reconciliations commission calculations payments (PC NM) land tax submissions and more.
Quarterly/Yearly: BAS reporting Trust Account audits Superannuation Land Tax and TPAR reports.
Requirements
Proficiency with Xero Rex Property Me Microsoft Office Suite Airtable.
Experience in payroll management trust accounting and general bookkeeping.
Strong organisational and multitasking abilities.
Excellent communication and attention to detail.
Proactive in identifying and resolving issues.
Ability to adapt quickly and work efficiently under pressure.
Experience with online ordering systems and event coordination is a plus.
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent from Day 1
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course a competitive salary
Experience in MYOB.
Employment Type
Full Time
