Office Coordinator
Office Coordinator
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$ 26 - 32
1 Vacancy
Job Description
Closing Date: MONDAY JULY 21 2025 @ 4:00 PM
Hourly Range: $26.13 - $32.14
***APPLICANT MUST HAVE A VALID UNRESTRICTED INSURABLE DRIVERS LICENSE***
***RESUME AND REFERENCES ARE REQUIRED***
ESSENTIAL DUTIES FUNCTIONS AND RESPONSIBILITIES
- Coordinate a variety of administrative clerical support activities in order to facilitate and expedite the administrative and clerical priorities of the department.
- Coordinate the Chief of Family Practice Deputy Chief of Family Practice and Lead APC for Family Practice daily schedule and maintains calendar in a clear accurate
efficient and confidential manner. Schedules appointments and confirms meeting attendance. - Effectively communicates with Primary Care Clinic medical providers and the Billing & Coding Department to reassure timely and accurate medical coding and billing for services rendered to Primary Care Clinic to streamline reimbursement processes.
- Provide support for comprehensive medical coding for error-free claims and billing accuracy.
- Assist with the preparation of travel and training requests travel expense reports and travel arrangements for the Primary Care Clinic and maintain documentation of employee CE related travel expenses.
- Coordinate and schedule meetings and other events reserve conference rooms or other meeting spaces prepare agendas and other meeting information transcribes and maintain copies of meeting minutes and disperses such information to all involved parties.
- Prepare and/or coordinate reports including Quality Data and statistical data pertinent to the Primary Care Clinic operations presentations forms spreadsheets letters and other correspondence.
- Maintain files and records of vendor contracts contract files maintenance agreements and memorandums of agreement.
- Maintain records of budget funds allotted to the Primary Care Clinic. Ensures timely and accurate status of funds available charging the correct accounting codes verifying all classification codes and identifying and justifying purchases and services required. Compare requests for fund usage with account balances to assure that funds are sufficiently available for transactions.
- Receive telephone calls and visitors. Responds to requests for information concerning program functions. Personally prepares responses from source material. In the supervisors absence assume responsibility for ensuring that requests for action or information are made known to responsible staff personnel who can satisfy the requests. Follows up on required actions and informs the supervisor of status.
- Assist supervisors subordinates in the procedural aspects of expediting the work of the office including distributing the workload to clerical help to take care of fluctuating workloads explaining report requirements arranging for submission of data and assembling into general reports.
- Receive and control mail routing items directly to the appropriate offices for action assembling background information before routing mail to the supervisor and notifying the supervisor of pending delays and their reasons.
- Review outgoing correspondence for signature of the supervisor and confirms all necessary information has been appropriately provided.
- Organize and maintain files and records manuals handbooks and other related materials.
- Maintain personnel listings of all Department employees as well as updates department phone listings.
- Maintain a log on medical supplies and medical equipment received delivered and submit invoices to Accounts Receivable for payment. Follows up to insure that payments are made.
- Uses word processing and other types of software (spreadsheets graphics etc.) to process and produce a wide range of documents some of which require complex formats in support of the office automation functions.
- Participate in and coordinate departmental projects at the request of the Chief of Family Practice.
- Performs other duties as assigned.
MINIMUM MANDATORY QUALIFICATIONS
Experience:
- Three (3) years of direct work experience in a healthcare outpatient office administrative or professional environment.
Education:
- Associates Degree in Business Administration or related field or equivalent.
Please email degree or transcripts to:
NAVAJO/INDIAN PREFERENCE
FDIHB Inc. is located within the Navajo Nation and in accordance with Navajo Nation law has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.
Required Experience:
IC
Employment Type
Full-Time
