Executive Administrative Assistant
Executive Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
ESSENTIAL FUNCTIONS
- Review documents for senior executives signature coordination or concurrence accuracy and completeness conformance with style format or procedural requirements and guidelines.
- Maintain calendar for senior executive(s) keeping them informed of relevant organizational issues.
- Provide interface with other program office support services.
- Assist in updating/developing content for web pages.
- Build manage and maintain office files and databases.
- Distribute daily news releases and other media announcements.
- Perform escort duty for individuals performing maintenance or repairs delivering supplies or attending meetings with senior program office staff.
- Coordinate and Process Foreign Domestic and Local Travel Requests.
- Prepare submit and follow up on travel authorizations and vouchers.
- Handle classified package concurrence - Pass security clearances - Retrieve and send documents using SIPR and NESAN for coordination of Classified/Unclassified Correspondence Tracking and Handling.
- Track all classified/unclassified correspondence addressed to the program office through the correspondence control tracking system.
- Establish and maintain office files and databases including electronic data files and architecture consistent with file storage/structure best practices.
- Prepare meetings or conferences set up teleconferences video conferences and WebEx; ensure all required equipment is available usable and accessible.
- Prepare training requests and travel arrangements for senior leadership.
- Support client-hosted meetings/conferences (may include travel for offsite meetings); operate audio/visual equipment.
- Develop and maintain administrative data systems such as contact lists email distribution lists and shared calendars.
- Interface with other NNSA support services to prepare and coordinate packages for signature.
- Serve as a liaison between Program Offices.
- Comply with safety security planning and reporting requirements as specified including but not limited to safety/security training monthly status reports exception reports and similar requirements.
- Constantly and consistently exceed the customers expectations by making a commitment to learn our customers needs and wants and developing action plans that implement customer-friendly processes.
- Lead and train new employees on eDOCS ticket creation prepping packages for review/approval and distribution of final document.
- Manage DNS Correspondence Box and input details into the DNS Action Tracker in the Shared Portal.
- All other duties as assigned.
MINIMUM QUALIFICATIONS
- Active DOE Q or DoD Top Secret security clearance.
- High School Diploma or GED.
- 5-7 years of relevant administrative experience required.
- Proficiency in in-office computer systems and software applications such as the Microsoft Office Suite (Word Outlook PowerPoint and Excel) including word processing presentations (developing and editing) spreadsheets databases flow charts general office procedures grammar punctuation and spelling.
PREFERRED QUALIFICATIONS
- Bachelors degree from an accredited University or college.
- 7-10 years of relevant administrative experience
LOCATION:This is an on-site position in Albuquerque NM.
SALARY:Salaries are determined based on several factors including external market data internal equity and the candidates related knowledge skills and abilities for the position.
BENEFITS
- Employer Paid High Quality Employee Medical Dental & Vision Care
- Low-Cost Family Health Care offered
- 11 Federal Holidays and 3 weeks vacation
- 401k with Generous Employer Match
- Cross-training opportunities
About MELE
With over 300 employees and offices in Rockville MD Washington DC and Albuquerque NM MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical engineering and programmatic support expertise to a host of U.S. federal and international agencies including but not limited to the Department of Energy the Department of Defense the Department of Homeland Security the Department of Justice INTERPOL and the International Atomic Energy Agency. MELEs services include National Security and Intelligence CBRNE Defense and Security Facility Management and Engineering Law Enforcement and Emergency Response Training Technical Analytica and Program Management Support and IT/Cybersecurity.
MELE Associates Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. MELE Associates Inc. is an E-Verify employer.
Employment Type
Full-Time
