Sales Support & Admin Executive
Sales Support & Admin Executive
Posted on :
14-07-2025
Employer Active
1 Vacancy
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Job Description
Key Responsibilities:
Administrative Support
- Prepare daily operation time sheets for approval.
- Collate supplier invoices obtain necessary signatures and upload documents to the server.
- Maintain and update staff leave records.
- Tabulate and track overtime hours.
- Generate operational documents such as service reports and port entry forms when required.
- Maintain accurate physical and digital filing systems.
- Handle incoming and outgoing communications including mail email and faxes.
- Coordinate meetings training sessions and travel arrangements for staff and management.
- Manage office supplies equipment and inventory.
Sales Support
- Manage and monitor the LinkedIn account daily.
- Schedule meetings and calls for the sales team.
- Coordinate with project management on confirmed sales.
- Liaise with the accounts department on billing and invoicing matters.
- Send out Statements of Account (SOAs) to clients.
- Provide administrative support related to sales activities.
Additional Responsibilities:
- Ensure compliance with internal policies and regulatory requirements.
- Assist in developing and enhancing administrative procedures to boost efficiency.
- Deliver professional service to internal teams and external stakeholders.
- Support other duties as assigned by management.
Requirements:
Education: Diploma or Degree in Business Administration Human Resources or a related discipline.
Experience: 2-3 years of experience in an administrative or HR support role.
Skills & Attributes:
- Strong communication organization and interpersonal abilities.
- Proficient in Microsoft Office and Google Suite.
- Capable of handling confidential and sensitive information responsibly.
Working Conditions:
Environment: Office-based setting.
Mental Demands: Requires strong attention to detail and ability to manage multiple tasks during peak periods.
Tools & Systems Used:
- Autocount (Accounting software)
- Infotech System
Employment Type
Full Time
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