1.0 FTE Accounts Payable Administrator â Full-time Permanent
1.0 FTE Accounts Payable Administrator â Full-time Permanent
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Job Description
Full-time Permanent Accounts Payable Administrator - 1.0 FTE
Red Deer Catholic Regional Schools is seeking an ACCOUNTS PAYABLE ADMINISTRATOR for full time permanent employment.
Red Deer Catholic Regional Schools is an educational community for anyone seeking Catholic education. Within our 21 schools our staff provides excellent teaching and learning for Pre-Kindergarten to Grade 12 students.
Staff in RDCRS make Christ known to students while encouraging all students to realize their full potential. Our division covers the city of Red Deer and the rural communities of Rocky Mountain House Sylvan Lake Blackfalds Innisfail and Olds. RDCRS consists of approximately 1300 full time part time and casual staff who provide quality teaching and learning experiences for approximately 10700 students.
This employment opportunity is full time working Monday-Friday. The position could begin immediately.
Employees would additionally be eligible for:
- Comprehensive ASEBP Benefit Package with benefits paid at 100%
- Employee and Family Assistance Program
- Group RRSP Matching Program
- Health Spending Account
- Access to Professional Development
- 15 days vacation annually
EDUCATION AND EXPERIENCE:
The ideal candidate will be able to work with minimum supervision in a team of three. Strong organizational technical communication and team skills are required. Confidentiality is important. The ideal candidate will need to be flexible and able to quickly adapt to change.
This position requires a good basic understanding of accounting principles. Successful completion of a bookkeeping course is an asset. Comfort with computer software programs and spreadsheets is required Google Excel Word. The Division uses PowerSchool Accounting/HR/Payroll software.
The Ideal candidate for this role will do more than keep great records and process invoices. They will also develop working strategies for reducing paper and for refining/updating processes.
RESPONSIBILITIES AND DAY TO DAY:
- Professional verbal & written communication skills in person phone or email with staff vendors & visitors.
- Strong attention to detail and commitment to accuracy.
- Maintain accounting controls by following policies and procedures
- Process vendor invoices purchase orders and receiving documentation and input on a timely basis ensuring accuracy of GST refund calculations.
- Verify purchase orders for evidence of order placement proper signing authority & completion
- Maintain up-to-date vendor master file and reconcile vendor statements
- Prepare weekly cheque/EFT runs
- Issues Visa cards and administer the bi-weekly visa cycles ensuring completeness
- Resource person for school staff for coding general ledger and Atrieve queries
- Administer and coordinate the issuance of cell phones and ensure the accuracy of the monthly mobility invoice
- Update Utility spreadsheets and administer online utility payments
- Complete year-end procedures for Accounts Payable system
- Coordinate with schools to collect unpaid school fees
- Maintain files and reconciliations for IMR accounts T4A reconciliation Pre-paid & Capital Asset accounts
- Create third party invoices as necessary
- Monitor the general Payables email account in a timely manner
- Administer photocopier copy usage invoices on behalf of division
- Administer City Bus Passes & reconcile monthly billing
- Prepare/maintain records for offsite storage annually
- Audit School bank deposits & cashed cheques verification periodically
- Other assigned duties as needed to support the Finance team.
In order to be considered for these positions you must upload a currentResume and Cover Lettertothe job posting you are applying to.
TheCover Letter and Resumemust be a Microsoft Word or PDF file.
If you are having trouble applying to this posting please contact Apply To Education ator
For instructions on how to create a Red Deer Catholic Regional Schools account please click this link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
