Executive Assistant
Executive Assistant
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Job Description
About Translated
Translated is a leading company in AI-enabled translation services. We are on a mission to allow everyone to understand and be understood in their own language.
Our success stems from a unique blend of the worlds #1 adaptive neural machine translation technology (IDC MarketScape 2022) the largest network of vetted native-speaking professional translators and top-ranked AI-enabled text audio and video translation tools (Gartner 2022).
By leveraging a seamless symbiosis of artificial intelligence and human creativity we design custom localization projects that were previously unthinkable helping more than 280000 clients grow their businesses worldwide.
We are looking for an Executive Assistant.
Translated is seeking a highly diligent and motivated Executive Assistant based in Rome to support our CEO.
The ideal candidate will be adept at meeting tight deadlines and managing multiple internal and external requests in a calm friendly and efficient manner. They must handle confidential and sensitive information and work professionally with senior business executives and policy stakeholders.
A good sense of humor is critical as is the ability to prioritize and shift direction at a moments notice. The candidate should complete complex tasks and projects quickly with minimal guidance anticipate team needs and react with urgency to unexpected developments.
Contract: fixed-term contract.
Responsibilities
- Schedule Management: Organize and maintain the CEOs daily calendar scheduling appointments meetings and engagements.
- Communication Handling: Screen and respond to calls and emails managing correspondence and addressing routine inquiries.
- Travel Coordination: Arrange travel itineraries including flights accommodations and transportation ensuring smooth logistical operations.
- Administrative Support: Assist with various administrative tasks such as filing data entry and document preparation.
- Personal Tasks: Perform personal errands and tasks to support the CEO in managing both professional and personal responsibilities.
- Information Management: Organize and maintain files ensuring important documents are easily accessible and current.
- Meeting Preparation: Prepare agendas and documentation for meetings and take notes or minutes as necessary.
- Confidentiality: Maintain discretion and confidentiality in handling sensitive information and situations.
Requirements
- A minimum of 3 years of executive support experience in a mid-to-large organization is required preferably in a fast-paced multi-stakeholder environment within a corporate or public policy setting.
- Problem solver mindset.
- BA/BS degree or equivalent experience required.
- Excellent written and spoken English proficiency.
- Good proficiency in Google Suite (Docs Sheets Calendar etc.).
Preferred Qualifications:
- Proficiency in Italian and English.
- Positive proactive calm and flexible under pressure.
- Ability to enjoy work and promote fun in a remote international team environment.
- Capability to manage administrative details independently keeping stakeholders informed.
- Confident in applying sound business judgment.
- Strong business acumen with a knack for identifying gaps and implementing improvements.
- Experience in event planning and space management.
- High level of integrity and discretion in handling confidential information.
- Ability to remain composed and flexible when switching tasks abruptly.
- Exceptional written and oral communication skills.
- Experience in an international matrix organization.
- Experience working with government and policy stakeholders.
- Experience collaborating across countries and time zones in a global setting.
Headquarters
Translated is hosted at Pi Campus a working environment immersed in nature where 5 luxury villas have been converted into functional offices to foster talent growth. Pi Campus is also a venture firm created by Translated to reinvest part of its profits into promising AI startups.
Benefits and Perks
- Gym
- Swimming Pool
- Kickboxing
- Water aerobics
- Fitness
- Pilates
- Table Tennis and Football table
- Kitchen and snacks
- Bonuses and incentives for employees who quit smoking ride a bicycle to work or adopt a child.
Learn more about our company: statement
At Translated we proudly embrace and celebrate each individuals unique qualities to our team regardless of race sexual orientation gender identity or any other differences. We recognize that these diverse perspectives empower us to overcome challenges foster innovation and drive excellence. As an inclusive and equal-opportunity employer we are committed to cultivating an environment where everyone feels welcome valued and supported to achieve their full potential.
Required Experience:
Manager
Employment Type
Full-Time
