Administrative Coordinator, Lealtad-Suzuki Center

The Administrative Coordinator for the Dean for Institutional Equity and the Lealtad-Suzuki Center for Social Justice (LSC) works to support both student-facing social justice focused programming while also helping to advance institutional-level equity-based initiatives.

As the administrative coordinator this position serves as the first point of contact for the Lealtad-Suzuki Center for Social Justice manages communications to engage the campus community and relevant stakeholders supports implementation of events programs and initiatives supervises student staff assists with budget management purchasing and recordkeeping. This position coordinates administrative and office procedures ensures organizational effectiveness and fosters a clean welcoming and student-centered environment. joins a mission-focused team to support the student-facing and institutional-level equity-based initiatives.

This is a full-time onsite position that works standard business hours Monday through Friday. The role does require flexibility to occasionally work evenings and weekends when the LSC programming requires it.

About The Department:

Institutional Equity leads Macalesters ongoing commitment to equity and social justice through collective action shared visioning and community connection. We act with obligation to generations past present and futureto infuse equity and justice principles throughout the college and to develop skills and knowledge to shape what is yet to be. We embrace the processes of learning and unlearning cherish opportunities for knowing and not knowing and revel in the beauty and challenge of many voices. We collaborate with campus and community partners toward enduring institutional transformation. We hold ourselves accountable to learn listen and own our mistakes. We honor the theoretical frameworks that guide us while we tend to practical realities and we seek sustainable generative pathways as we map this work.

The Lealtad Suzuki Center for Social Justice works in collaboration with Macalester students to build a transformative community. We do this through learning reflection engaging in dialogue and action. We interrogate our lived experiences and center the voices of those marginalized in our society with the goals of building strong relationships critical consciousness and collective liberation.

• Serve as the primary point of contact for the Lealtad-Suzuki Center (LSC) managing inquiries greeting visitors and directing communications across campus and external partners.
• Provide comprehensive administrative and logistical support to the LSC and Dean for Institutional Equity including calendar management office organization and records maintenance.
• Coordinate and document departmental processes such as student staff hiring contract management and internal meeting logistics for both LSC and divisional initiatives.
• Support event planning and implementation for LSC and divisional programs (e.g. purchasing managing RSVP lists advertising food ordering and set-up and room scheduling).
• Manage student staff operations including approving timecards tracking hours and supervising the LSC student staff team responsible for office assistance and marketing.
• Develop and manage marketing and communications strategies across digital platforms analyze engagement data and implement improvements to enhance outreach.
• Train and supervise student staff in social media marketing and communications.
• Oversee the production and distribution of the LSC newsletter and of LSC and divisional program flyers ensuring content is well-written edited and strategically aligned with center goals.
• Maintain and update department and divisional websites ensuring usability accessibility and accuracy through regular content audits and improvements.
• Manage budget tracking and financial operations for LSC and the Division of Institutional Equity
• Coordinate financial reimbursements and purchasing for student-led initiatives working with professional staff to monitor and support budgets.
• Support department and divisional relationship-building by participating in meetings committees and collaborative initiatives

Required Qualifications:

• High school diploma or equivalent
• Minimum of 3 years of administrative or coordination experience preferably in a higher education education or the nonprofit sectors.
• Strong attention to detail and the ability to manage multiple tasks and priorities simultaneously.
• Demonstrated experience in managing confidential and sensitive information with discretion.
• Strong written and verbal communication skills including experience drafting professional correspondence and editing content for publication.
• Experience supporting event planning and implementation including logistics communications and vendor coordination.
• Proficiency with social media platforms email marketing tools and website content management systems.
• Experience developing communications strategies creating social media and marketing content and analyzing engagement data to improve outreach efforts.
• Proficiency in Microsoft Office Suite Google Workspace and project/task management tools.
• Experience budgeting tracking reporting and utilizing financial system tools
• Demonstrated ability to work both independently and as part of a collaborative team in a fast-paced environment and mission-focused environment.
• Experience working in culturally affirming and supportive environments and supporting students from systematically marginalized backgrounds.
• Demonstrated understanding of and commitment to diversity equity inclusion and social justice principles.

Preferred Qualifications:

• Associates degree in office administration or related field.
• Experience with graphic design and layout software (e.g. Canva Adobe Creative Suite) for creating marketing materials and newsletters.
• Basic understanding of web accessibility standards and practices.
• Familiarity with student development theory or working knowledge of student affairs or institutional equity work in a college or university setting.
• Experience developing and managing social media in the context of work.
• Experience supervising training and mentoring student staff or interns.

Compensation:

The hourly wage for this position will range between $22.85 - $23.89 depending on experience.

Benefits:

At Macalester we are proud to offer excellent comprehensive employee benefits. Here are some highlights:

• 10% employer contributions to the retirement plan.
• Generous Parental Leave.
• Outstanding vacation and sick time packages plus an additional 10 holidays.
• Comprehensive health insurance plans including a generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 100% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility wellness coaching and activities.

These are just some of the great benefits Macalester has to offer! To see our full benefits packages and options please visit our Benefits Page.

Satisfactory completion of a criminal background check is a condition of employment.

Application Guidelines:

For best consideration please submit your cover letter and resume through the Macalester Employment Opportunities webpage by July 21st. This position will be posted until filled.

Jaclyn Howard

Talent Acquisition Manager

Founded in 1874 Macalester College provides students with the inspiration insight and experience to become successful and ethical leaders. Located in flourishing St. Paul Minnesota Macalester enrolls over 2000 students from across the country and around the world. Macalester is a preeminent liberal arts college recognized for its student service and celebration of internationalism.

At Macalester we look at our employees through a whole-person holistic lens. With comprehensive benefits and well-being programs we provide and enable our community members to grow and care for themselves their families and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals. Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences.

Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations races ethnicities national origins genders religions abilities and ages.