Sales Coordinator | Field & Stream Lodge Co. | Bozeman, MT
Sales Coordinator | Field & Stream Lodge Co. | Bozeman, MT
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Job Description
As the Sales Coordinator you will have the pivotal role of supporting the daily operations of the sales team to ensure they meet the hotels financial goals. You will also act as the liaison between the hotels sales and operations team making sure everything runs smoothly.
Located at the base of the Bridger Mountains and inspired by the spirit of exploration Field & Stream Lodge is where adventure meets hospitality. This role offers the opportunity to represent a hotel brand that celebrates outdoor pursuits while providing authentic Montana hospitality to leisure travelers corporate retreats and group guests.
Who We Are
- Passionate about hospitality and fostering an environment where associates will thrive.
- Culture driven dedicated to respect teamwork an entrepreneurial spirit and the drive to succeed.
- Unique - we encourage our associates to express themselves and their individual talents. We celebrate diversity and are committed to equity and inclusion.
- Innovators we are a lifestyle hotel management company that is constantly evolving. We are open-minded individuals who embrace change.
- A growing team looking to expand with authentic and genuine individuals who recognize the importance of team engagement.
- A company that has a culture of promoting from within.
- Recognized as a Top Workplace in The Washington Post and Philadelphia Inquirer.
What Youll Do
Sales Support Administration:
- Prepare and distribute sales proposals contracts and group resumes
- Maintain and update client information activities and bookings in the hotels sales systems (e.g. SalesForce or equivalent CRM)
- Assist with tracking leads tentative bookings and definite business
- Manage and coordinate incoming RFPs inquiry calls and emails
- Support the Sales team with site inspection coordination and client follow-ups
- Proactively identify and reach out to potential new business opportunities through prospecting and cold calling.
- Conduct research to uncover prospective clients for meetings group stays and events.
- Seamlessly route qualified leads and inquiries to the appropriate sales or catering team member for follow-up.
- Provide support with additional responsibilities as needed to contribute to the overall success of the Sales & Catering teams.
- Attend networking events to foster new connections and support business development efforts.
- Perform other duties as assigned by the Director of Sales specific to the needs and priorities of the property.
Client Communication Coordination:
- Serve as a liaison between clients and internal departments (Catering Operations Front Office etc.) to ensure smooth event and group execution
- Prepare tailored client communication including confirmation letters and other event-related documentation.
- Coordinate and assist with hotel familiarization (FAM) tours and promotional site visits
- Support in-house groups by assisting with rooming lists signage welcome packets and amenity coordination.
- Manage updates to digital and physical signage and guest welcome messaging.
Reporting Data Management:
- Generate weekly and monthly sales reports (lead conversion production etc.)
- Track and report on sales team production account activity and key performance metrics
- Maintain organized digital files for contracts proposals and event documentation
Marketing Promotion Support:
- Assist in preparing sales presentations collateral and promotional packages
- Support with social media or e-blast content for group promotions as needed
- Help coordinate participation in trade shows client events or sales blitz activities
Qualifications Skills:
- Previous hotel or hospitality experience preferred (experience in Sales Events or Front Desk is a plus)
- Strong written and verbal communication skills
- Detail-oriented with excellent organizational and time-management abilities
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
- Experience with hotel sales systems like Salesforce or Opera Sales & Catering a plus
- Ability to multitask in a fast-paced guest-focused environment
- Embodies a professional presence while representing the hotel brand with genuine Montana hospitality
- Self-motivated and proactive with a collaborative team spirit
- Flexibility to adapt to the needs of a new property and brand launch
- Passion for hospitality and delivering exceptional guest and client service
- Passion for outdoor recreation and familiarity with the Bozeman area is a bon
us
When Youre Here:
Be prepared to accommodate varying schedules including nights weekends and holidays. But wait theres a great upside: in exchange for your flexibility we offer excellent pay hotel discounts F&B discounts and the opportunity to be part of an anything-but-standard growing hotel company.
Whats In It for You
- Competitive compensation package and incentive plan.
- Generous health dental and vision insurance plus 401K.
- Comprehensive onboarding and training plan to set you up for success.
- Coaching feedback and mentorship to develop yourself and your team.
- Personalized development plan to fit your individual role and career goals.
- Leadership courses to improve your personal and interpersonal effectiveness.
- Monthly fitness and transportation credits.
- Opportunities to volunteer and give back to our local communities.
- Paid Parental Leave.
- Tuition reimbursement opportunities when you grow we grow!
Non-Negotiables (Our Core Values)
- SERVE OTHERS.
- LIVE 360.
- BUILD A POSITIVE TEAM.
- COMMUNICATE.
- BE WILDLY PASSIONATE.
- TAKE OWNERSHIP.
- LEARN INNOVATE.
- EMBRACE CHANGE
As part of an organizational culture that embraces change and progress this job description does not seek to limit the tasks and responsibilities of the position. Rather it acts as a springboard for future career and personal development within the property team and entire Modus Hotels community.
We are an equal opportunity employer. We actively respect the right of any qualified individual who performs to Modus standards to work. Discrimination based on gender age race religion national origin marital status sexual orientation disability or any other characteristic not related to performance ability or attitude protected by state or federal law is disrespectful bad business and wont be tolerated. Its also illegal.
Modus by PM Hotel Group will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information.
This description is subject to change at the sole discretion of the Company and in no way creates an employment contract implied or otherwise; each associate remains at all times an at will associate.
Required Experience:
IC
Employment Type
Full-Time
