Head of Facility Management

About this job:

As the Group Head Facility Management you assume responsibility for overseeing and managing all aspects of PartnerRes physical work environment. You manage the companys portfolio of office leases and oversee the operation of all offices including office fit-outs relocations and office closures across all geographies where PartnerRe has a presence. You ensure alignment with corporate finance policies manage budgets and support local managers in operational and office project activities. Your role involves managing the lease portfolio negotiating leases ensuring smooth day-to-day operations of all offices in compliance with applicable laws regulations and internal guidelines overseeing or managing projects and serving as a discussion partner for senior leadership to support strategic decision making.

About the role:

• Oversee the day-to-day operation of all offices by establishing and maintaining the required guidance supporting local managers and ensuring consistency across locations as applicable while allowing for local specificities as required.
• Functional lead of a global team with direct management responsibility for teams in Zurich Paris Stamford Bermuda.
• Understand and manage the companys portfolio of office leases. Manage lease expiries and anticipate necessary activities.
• Manage all procurement and finance aspects related to the Real Estate function including budgeting invoice processing variance analysis procurement guidelines and oversight of vendor and contract management.
• Negotiate office leases and work with real estate brokers across Europe North America Asia and Bermuda
• Lead and manage office projects including office fit-outs or support local managers in doing so ensuring completion to the agreed scope with the agreed quality as well as timely and within budget ensuring a good mix of consistency and local empowerment compliance with IT requirements and minimal business disruption.
• Manage guidance and ensure compliance of all offices with health safety and environmental regulations as well as physical office security standards emergency preparedness and business continuity.
• Develop and maintain industry knowledge and awareness of trends for use in own work.

Qualifications :

About you:

• Masters Degree (bachelors degree may be acceptable depending on experience) in a field relevant to the job profile (e.g. economics finance real estate or facility management 
• Computer science engineering) and at least 10 years of relevant professional experience.
• Based in Dublin or Toronto willingness for limited business travel.
• (Re-)Insurance industry experience a strong asset.
• Experience in managing multiple sites and teams across different geographies.
• Knowledge of and experience in negotiating office leases working with real estate brokers in the relevant geographies managing a portfolio of office leases and overseeing office operations.
• Knowledge of and experience in managing projects for office fit-outs and furnishings including room acoustics office ergonomics and IT requirements for office installations and the digital workplace.
• Proficiency in Excel PowerPoint and Word.
• Natural leadership and ability to engage and manage stakeholders outside of direct reporting lines.
• Strong oral and written communication skills with individuals at all hierarchical levels.
• Ability and experience with working in an international and multi-cultural environment.
• Conceptual thinking and the ability to produce structured output.
• Holistic view of topics with attention to detail when necessary.
• Focused on results and biased towards action willingness and ability to work effectively across departments hierarchical levels and locations throughout the organization.

Additional Information :

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PartnerRe provides a working environment in which diversity is valued where all employees feel welcome respected and empowered to perform at their best.  We invite you to learn more about D&I at PartnerRe.

Thank you

PartnerRe Hiring Team