Office Coordinator
Office Coordinator
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$ 45 - 50
1 Vacancy
Job Description
The Company:
Outschools mission is to inspire kids to love learning. In our fast-changing world the traditional educational system struggles to meet the diverse and evolving needs of young learners. Outschool reimagines this system offering flexible and engaging learning experiences as a supplement and alternative to traditional education. By connecting learners with a global community of teachers and peers through our online platform we make learning personal dynamic and deeply human.
Weve made significant strides since launching our marketplace of live online classes in 2017. Finding initial success with secular homeschoolers we then expanded to enrichment learning to meet the needs of a wider audience growing our business 16x since 2019. Post-pandemic we have evolved our platform to power academic learning incorporated AI and have begun to grow our international community. Were proud to have served over 1M passionate learners with more than $100M in annual bookings.The Role:
Outschool is looking for a highly organized and proactive Office Coordinator to help keep our San Francisco office running smoothly. This role includes supporting daily workplace operations assisting with in-office coordination and providing light administrative support to company leaders. The right candidate will have prior experience in an office or administrative role enjoy creating order and be ready to pitch in wherever needed. Were looking for someone who will bring energy warmth and a positive presence to our space; someone who reflects Outschools values and helps foster a welcoming environment.
Were especially looking for someone who is curious adaptable and eager to grow into the role. Youll work closely with a manager who brings decades of administrative leadership experience and values mentorship. This is a great opportunity to build a strong foundation in workplace and executive support while developing your skills in a collaborative and fast-paced environment.
This role will be located in San Francisco CA (five days/week in office).
Key Responsibilities:
- Provide in-office support for visiting team members or events such as team offsites and administrative support to the COO and potentially other executives (primarily calendar-related).
- Workplace/Culture Support:
- Serve as the go-to in-office point of contact for staff needs and SF office upkeep including meal coordination
- Monitor office supplies and coordinate orders as needed
- Support in-office culture moments and events as requested
- Provide on-site support for in-office gatherings such as Heads Offsites and other team events
- Help arrange local SF activities and team-building events
- Help maintain a vibrant inclusive and upbeat environment that reflects Outschools culture and values
- Administrative Support:
- Coordinate calendar needs and schedule meetings for the COO and potentially other executives; support travel bookings as needed.
- Assist with creating or editing documents and slides taking meeting notes and following up on tasks for the COO and potentially other executives.
- Handle sensitive information with discretion.
Desired Experience & Skills:
- 2 years of experience in an administrative office coordination or similar support role
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Proficiency with Google Workspace and Slack
- Comfortable working independently in a fast-paced office setting
- Warm helpful and proactive approach to supporting a team
- Brings enthusiasm friendliness and a team-first mindset; serves as a positive representative of Outschool culture
- Previous experience in a startup or fast-moving company is a plus
Compensation:
Benefits:
This is a contract-to-hire role. As a contractor benefits are not included; however we offer a collaborative and welcoming work environment. A full benefits package would be available if converted to a full-time employee.
We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on March 21 2024.
Please see the independent bias audit report covering our use of Covey here.
Outschool Cares:
- Shared Financial Success: Competitive salaries stock options and investment plans that make saving for retirement easier.
- Health & Wellness: Comprehensive health dental vision disability and life insurance coverage options for employees and their families. Our medical benefits include fertility and family planning coverage. We also provide employees with online access to coaching and therapy sessions.
- PTO & Family Benefits: PTO and family leave enable our team to take the time that we need to recharge relax and spend time with family and friends.
- Fully Distributed: We create a remote culture through expensable meals virtual events expensable home office setup and internet allowance.
- Lifelong Learners: Annual budgets to self-direct our professional development as well as DEI learning. Theres also a budget for employees learners to take classes on Outschool!
- Community Impact: Outschool matches employee donations to established charities and has committed to support s non-profit programs.
Required Experience:
IC
Employment Type
Full Time
