Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The NYC Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data staff at DOP engage in meaningful relationships with those on probation in an effort to enhance community safety and decrease recidivism.
The Program & Evaluation Unit is an entity established to oversee the Department of Probations workforce development systems. Its overall mission is to ensure that unemployed and underemployed DOP clients in adult and juvenile operations have access to meaningful training services and employment resources to maximize their employability and earning power by encouraging their educational attainments and skills mastery.
The Senior Director of Program & Evaluation is seeking a highly organized proactive and resourceful Executive Assistant. This role requires exceptional organizational skills discretion and the ability to manage a variety of administrative tasks while anticipating the needs of the Senior Director and the unit. The ideal candidate will thrive in a dynamic environment be a strong communicator and excel at managing competing priorities with professionalism and efficiency.
The job responsibilities include but are not limited to:
-Oversee and maintain comprehensive calendars scheduling appointments meetings interviews and events.
-Anticipate needs and ensure the Senior Directors schedule is optimized for efficiency and productivity.
-Collect edit and prepare briefing materials talking points meeting notes presentations and correspondence across Program & Evaluation portfolio.
-Maintain clear and effective communication internally and externally.
-Address a wide range of high-volume and sensitive priorities questions and issues from internal staff and external stakeholders.
-Accurately determine appropriate follow-up actions escalating matters to senior management when necessary.
-Communicate with Program Providers and staff members while quickly building rapport and trust to gain full understanding of Program & Evaluation portfolio.
-Perform complex tasks independently meet deadlines and handle multiple priorities with precision and timeliness
-Work cross functionally with a willingness to get things done while promoting a collaborative work environment
-Enter track and analyze program data and actively participate in developing a continuous quality assurance/improvement
-Assist with other projects and team planning activities as requested by Senior Director; actively contributing to team meetings and decisions.
-Assist the Senior Director in designing and implementing an ongoing client employment & education plan.
-Perform other related duties as assigned.
COMMUNITY COORDINATOR - 56058
Qualifications :
1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to 1 or 2 above. However all candidates must have at least one year of experience as described in 1 above.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
