Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
Job Details
Description
Executive Administrative Assistant Salem OR
Translation:
Are you a highly organized and proactive professional who thrives in a fast-paced environment Garten is excited to offer an opportunity to join our hardworking and mission-driven team as an Executive Administrative Assistant!You will be the backbone of our administrative operations providing crucial support to our Board of Directors Executive Team and key committees. As a not-for-profit organization focused on hiring people with disabilities we are dedicated to providing high-quality services that makes a meaningful impact in the community. For over 55 years we have operated with a strong commitment to excellence adapting and growing through changing times. In this pivotal role you wont just manage schedules and documents; youll be an indispensable partner ensuring seamless communication coordinating high-level meetings and directly contributing to our organizational success. From orchestrating impactful board retreats and meticulously preparing critical materials to streamlining essential administrative processes and supporting vital Resource Development initiatives your efforts will directly empower our leadership and drive our mission forward.
Essential Functions:
Provides high-level administrative support to the CEO CFO COO CSO and Board of Directors.
Assists the CEO with Board communications correspondence and meeting coordination.
Coordinates logistics for all Board meetings including scheduling catering preparing materials attending meetings and recording minutes.
Maintains records distributes correspondence and takes minutes for all Safety Committee meetings.
Schedules meetings manages calendars and coordinates appointments for leadership as needed.
Provides support on special projects for directors and managers as needed.
Assists the Resource Development Manager and team with planning and executing projects and events.
Completes monthly donation data entry and reporting.
Collects and organizes key organizational documents including contracts licenses/certifications and certificates of insurance.
Supervises trains and supports administrative office staff as assigned
Education and/or Experience Required:
- Minimum of 3 years experience providing administrative support at the senior level.
Bachelors degree in a related field may substitute for up to 2 years or experience.
Valid ODL and acceptable driving record.
Must be able to pass pre-employment drug test and criminal history check.
Statement for all Job Postings:
Garten believes in fostering a workplace that recognizes talent encourages innovation and celebrates achievement. We are proud to focus on hiring people with disabilities. We also strive to ensure a welcoming and fair process for all qualified applicants. Our mission is to empower every employee to succeed and contribute to our organizations achievements. If you need assistance or accommodations during the job application or interview process please contact our Recruitment team at
Employment Type
Full-Time
