Executive Assistant â Office of the President and CEO
Executive Assistant â Office of the President and CEO
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Job Description
About This Role
All for elevating CAE together as one team.
Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture Communicators shining a light on our story and Legal experts safeguarding our future every role is essential. Be part of a team where your work makes a difference. Youll work on impactful projects and turn ideas into reality while enjoying growth opportunities teamwork and a balanced work-life.
Reporting directly to the President and CEO office the Executive Assistant provides high-level administrative support and serves as the primary point of contact for internal and external stakeholders on all matters related to the Office of the President and CEO and the Executive Leadership Team. This position requires discretion exceptional organizational skills and the ability to thrive in a fast-paced high-demand environment.
Key Responsibilities
Strategically manages and coordinates the CEOs complex and dynamic calendar ensuring all commitments are prioritized and respected;
Collaborates closely with the CEOs Senior Chief of Staff to ensure seamless communication and coordination of executive-level initiatives and projects;
Executes a wide range of administrative tasks including preparing expense reports drafting correspondence organizing detailed travel plans and itineraries and compiling briefing materials in collaboration with Senior Chief of Staff;
Acts as a trusted gatekeeper and liaison facilitating direct access to the CEO while managing communications and requests with discretion;
Represents the CEO in communications with Board members clients government officials and other key stakeholders;
Prioritizes and follows up on sensitive and confidential matters determining appropriate actions or referrals;
Maintains close collaboration with the CEO to ensure awareness of upcoming obligations and strategic priorities serving as a reliable barometer of the organizational environment;
Delivers critical outputs with a hands-on approach including acknowledgments correspondence and other executive-level deliverables;
Coordinates all aspects of travel logistics including booking flights accommodations ground transportation and preparing travel documentation;
Serves as the administrative liaison to the Board of Directors and collaborates with the Corporate Secretarys office to support Board and Committee activities;
Prepares agendas and background materials for leadership and staff meetings including off-site sessions;
Provides coordination and support to the broader Executive Assistant team exchanging best practices and continuous improvement sessions;
Undertakes special projects and tasks as assigned by the CEO.
Qualifications
Minimum College diploma (DEC) Undergraduate degree an asset;
Minimum of 15 years of experience supporting senior executives or a President/CEO;
Exceptional organizational and time-management skills with the ability to manage multiple priorities and maintain attention to detail;
Strong interpersonal skills and the ability to build trusted relationships with senior leaders Board members and external stakeholders;
Sound judgment and the ability to navigate complex situations with discretion and professionalism;
Fully bilingual in French and English with excellent written and verbal communication skills;
Proactive problem-solver with strong decision-making capabilities;
Highly resourceful and collaborative with the ability to work independently and as part of a team;
Demonstrated ability to handle confidential information with integrity and provide exceptional service in a fast-paced environment;
Proven track record of meeting high-performance goals and managing shifting priorities under tight deadlines;
Flexibility to accommodate varying work hours as needed.
About CAE
At CAE we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company we digitalize the physical world deploying software-based simulation training and critical operations support solutions. Above all else we empower pilots cabin crew airlines and defence and security forces to perform at their best every day and when the stakes are the highest. Around the globe were everywhere customers need us to be with more than 13000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firststhe highest-fidelity flight and mission simulators as well as training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow well make sure our customers are ready for the moments that matter.
Read our FY24 Global Annual Activity and Sustainability Report.
Follow us on Twitter: @CAEInc
Facebook: #CAE; #CAEpilot
#LI-JN1
Position Type
RegularCAE thanks all applicants for their interest. However only those whose background and experience match the requirements of the role will be contacted.
Equal Opportunity Employer
CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race nationality colour religion sex gender indentity and expression sexual orientation disability neurodiversity veteran status age or other characteristics protected by local laws.
If you dont see yourself fully reflected in every job requirement listed in the job posting we still encourage you to reach out and apply. At CAE everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability please contact us at
Required Experience:
Chief
Employment Type
Full-Time
