Assistant Director of Stewardship and Donor Relations
Assistant Director of Stewardship and Donor Relations
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Job Description
Job Title
Assistant Director of Stewardship and Donor RelationsAgency
East Texas A&M UniversityDepartment
Vice President of Philanthropy & EngagementProposed Minimum Salary
CommensurateJob Location
Commerce TexasJob Type
StaffJob Description
INSTRUCTIONS TO APPLICANT:
During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.
- Use the Upload button to add each document.
- You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
- All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
- Incomplete or improperly submitted applications may be excluded from consideration.
Please provide the following documents:
- Cover Letter
- Resume/CV
- Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
- Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
If transcripts are from an international institution it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.
Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter please contact us at .
SUMMARY:
The Assistant Director of Stewardship and Donor Relations is an integral member of the Philanthropy and Engagement Division responsible for the planning and implementation of a program to advance cultivation solicitation stewardship retention and recognition of the universitys generous benefactors. Additionally the position creates and provides hands-on support and expertise for strategic stewardship events and partners with others to create and execute an annual communications plan that informs emphasizes donor impact and highlights student faculty and alumni success.
As a proud member of the third-largest institution in The Texas A&M University System ETAMU fosters a strong professional environment that supports career growth and academic excellence.
ETAMU is a fast-growing public university with a strong reputation for academic excellence research innovation and student success. With over 140 degree programs a 20:1 student-to-faculty ratio and nationally ranked online and graduate programs ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community cutting-edge research opportunities and outstanding resources.
DUTIES & RESPONSIBILITIES:
This position requires a dynamic and collaborative individual who will play an important role in the overall efficiency and effectiveness of the Philanthropy and Engagement Division. This opportunity allows for broad impact of Philanthropy and Engagement operations highlighting stories that underscore how donors make a difference in students and faculty members chararcteristics for this role are excellent customer service a collaborative spirit with internal and external stakeholders and a love for compelling storytelling and design.
Key priorities and areas of responsibility for this position will include:
Stewardship Communications and Reporting
- Ensures effective and impactful stewardship of donors.
- Develops and implements the annual stewardship plan that includes budget strategies.
- Designs documents and implements systematic and integrated stewardship programs that encompass donor recognition events impact and endowment reports donor-funded scholarship recipient information and naming opportunities.
- Creates content for receipts acknowledgment letters impact reports and digital content. Ensures consistency in Division messaging audience focus and delivery method.
- Leads all aspects of stewardship event planning execution and follow up in close collaboration with key staff and campus partners.
- Proactively supports the stewardship responsibilities of the philanthropy division staff by assisting them in establishing and coordinating individualized stewardship plans for donors and colleges/units.
- Coordinates and streamlines processes with a donor-centric philosophy.
- Tracks donor relations and stewardship activities in the established databases to enhance relationships and increase the likelihood of continued contributions.
- Creates innovative programs and projects to thank and steward donors at all levels.
- Tracks and reports on the use of endowed and excellence funds as well as annual gifts by working with internal stakeholders and data.
- Responsible for the review and control of all gift receipting acknowledgements thank you letters impact reports and endowment/student scholarship recipient narrative reports ensuring all are produced in a timely manner and are relevant and impactful.
- Proofs all donor solicitations and gift agreements prior to sharing with donors for their consideration.
- Manages the stewardship communications calendar for the division to ensure an even distribution of cultivation solicitation and stewardship communications to donors throughout the year.
- Plans and supports donor recognition and stewardship events across campus including scholarship galas luncheons naming events and athletics recognition.
Philanthropy & Engagement
- Serves as a member of the divisions annual giving strategy stewardship data and communications teams.
- Collaborates proactively with the AVP of Philanthropy & Engagement Director of Annual Giving and Assistant Direct of Alumni Marketing and Membership to ensure a comprehensive and coordinated solicitation and stewardship strategy for broad alumni and donor outreach identification acquisition and retention.
- Works with Philanthropy & Engagement colleagues to create and execute an annual communications calendar for Philanthropy & Engagement incorporating stewardship communications annual giving campaigns and donor events in conjunction with other Alumni events and campus activities throughout the year.
MINIMUM REQUIREMENTS:
- Education: Bachelors degree in applicable field or an equivalent combination of education and experience.
- Experience / Knowledge / Skills: Three (3) years of related experience or equivalent combination of education and experience part time experience will be considered. Excellent organization and time-management skills to function efficiently in a fast-paced and deadline-oriented environment. Excellent attention to detail and commitment to high standards of service excellence. Excellent communication and customer service skills to effectively interact with all levels of management staff alumni donors vendors and departments across campus. Clear and concise persuasive writing skills. Effective consensus builder. Demonstrated knowledge and proficiency with Microsoft Word processing and Excel with graphics deisgn utilizing the Adobe Creative Suite of products.
- Ability to: Multi-task and work cooperatively as part of a team. Fast learner attention to detail and utilization of department specific information systems. Ability to prioritize organize manage multiple projects and meet deadlines.
- Other Requirements: Other duties as assigned.
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Masters degree preferred. Experience within an academic unit/division in higher education. Experience with Raisers Edge or other CRM including query export event module functionality and award management software. Experience with the following University Systems including Famis Canopy and Banner. Experience with video editing.
SUPERVISION OF OTHERS:
Student workers
WHY WORK AT EAST TEXAS A&M UNIVERSITY
Competitive Benefits & Work-Life Balance:
- Employee tuition assistance for masters and doctoral programs.
- Comprehensive benefits package including health dental vision life and long-term disability insurance.
- ETAMU contributes to employee health and basic life insurance premiums.
- 12-15 days of annual paid holidays plus up to eight hours of paid sick leave and vacation each month.
- Automatic enrollment in the Teacher Retirement System of Texas (TRS) with optional additional retirement plans (ORP).
- Physical wellness program and wellness release time for eligible employees.
Career Growth & Development:
- Access to cutting-edge research opportunities at a designated R2 Research Institution.
Academic Excellence:
- ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
- Over 140 degree programs including nationally ranked online and graduate options.
- First accredited institution to offer a competency-based bachelors degree in criminal justice.
- Distance education offerings in Corsicana Dallas Frisco McKinney Mesquite Bryan and online.
State-of-the-Art Facilities:
- Work in advanced facilities such as the 113470-square-foot Nursing and Health Sciences Building featuring a state-of-the-art simulation hospital and a 1300-acre agricultural research farm.
Vibrant Campus Life:
- Engage with over 95 student organizations and 14 NCAA Division I athletic teams contributing to a thriving campus community.
Prime Location & Growth:
- Enjoy the benefits of working in rapidly growing regions with abundant career opportunities at six locations across Dallas and Northeast Texas.
Visit us on our social media:
All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
Director
Employment Type
Full-Time
