Senior Payroll and Benefits Specialist
Senior Payroll and Benefits Specialist
Posted on :
10-07-2025
Employer Active
1 Vacancy
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Job Description
Olson Kundig is a design practice founded on the ideas that buildings can serve as abridge between nature culture and people and that inspiring surroundings have a positive effect on peoples lives. The firms work can be found across the globe with projects as wide-ranging as huts to high rises homesoften for art collectorsto academic cultural and civic projects museums and exhibition design places of worship creative production urban design and interior design.
Currently we are seeking aSenior Payroll and Benefits Specialistwho can help contribute to the overall excellence of work coming from Olson Kundig.
Position Summary
The Payroll and Benefits Specialist is responsible for processing all aspects of payroll complying with payroll regulations and reconciling and auditing employee benefits. This role serves as the subject matter expert for payroll operations and leads process improvements and audits. This role will collaborate with Finance and Human Resources to deliver exceptional results within specified deadlines.
Primary Responsibilities:
Timesheets:
As a firm we are committed to pay practices that are fair competitive and reflect internal pay the time of posting this job the hiring range for this position in Seattle is between $75000 and $88000 salary decisions are made based upon the extent and relatedness of the candidates education and experience and considering internal equity and external market factors.
Currently we are seeking aSenior Payroll and Benefits Specialistwho can help contribute to the overall excellence of work coming from Olson Kundig.
Position Summary
The Payroll and Benefits Specialist is responsible for processing all aspects of payroll complying with payroll regulations and reconciling and auditing employee benefits. This role serves as the subject matter expert for payroll operations and leads process improvements and audits. This role will collaborate with Finance and Human Resources to deliver exceptional results within specified deadlines.
Primary Responsibilities:
Timesheets:
- Execute a high-volume timesheet auditing process including the review and approval of all employee timesheets each week.
- Monitor research and resolve any timesheet coding issues with employees.
- Coordinate and prorate time and pay entries for employee changes due to new hires/terminations/leaves.
- Process and review biweekly mid-month and end-of-month payrolls for multiple entities and jurisdictions including salaried and hourly employees.
- Ensure accurate and timely payroll processing including calculation of wages overtime garnishments bonuses commissions and deductions.
- Serve as the primary liaison with HR and Finance to ensure accurate benefit deductions tax setups and employee changes.
- Monitor research and resolve any pay issues regarding compensation hours deductions 401K and payroll taxes.
- Audit employee changes in the payroll system by reporting and reviewing changes during the payroll process to ensure the accuracy of employee pay.
- Respond to employee inquiries regarding payroll timekeeping and deductions with professionalism and confidentiality.
- Submit pre- and post-payroll reports to leadership for final approval.
- Coordinate funding of the biweekly mid-month and end-of-month payrolls with the Finance team.
- Produce payroll and labor reports requested by leadership.
- Maintain employee records and data in ERP.
- Work with our payroll system provider to ensure that all monthly quarterly and year-end payroll reports and taxes are executed according to State and Federal tax laws and deadlines.
- Reconcile monthly payroll reports and resolve discrepancies.
- Execute the month-end close process regarding timesheets/payroll/benefits and resolve issues.
- Review financial statements to ensure the accuracy of benefit entries.
- Reconcile monthly benefit invoices against internal enrollment and payroll records to ensure billing accuracy.
- Investigate and resolve discrepancies with carriers related to coverage changes overcharges and terminations in collaboration with the HR team.
- Reconciliation and coordination of payments to benefit providers with the AP team.
- Audit employee benefit enrollment changes (e.g. new hires terminations life events).
- Monitor and report benefit cost and enrollment variances escalating issues and providing summaries to HR and Finance.
- Maintain organized documentation of reconciliations corrections and carrier communications for audits and reporting.
- Associate or Bachelors degree in Accounting Finance Business Administration or related field (or equivalent work experience).
- Minimum 7 years of payroll processing experience with multi-state experience
- Strong understanding and knowledge of federal state and local payroll tax laws and compliance requirements.
- Experience with multi-state payroll and working knowledge of payroll systems (e.g. Paylocity ADP UKG Paycom Workday Ceridian).
- Proficient in Microsoft 365 particularly Microsoft Excel and comfortable with data reporting tools.
- Proficient with third party payroll systems and digital file management systems.
- Must consent to a criminal background check.
- Familiarity with accounting systems and general ledger integration.
- Architecture Engineering Design or Construction industry experience preferred.
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
- A creative work environment and colleagues who are collaborative creative and challenging
- Opportunity to grow professionally
- Check ourculture pageto learn about life at Olson Kundig
As a firm we are committed to pay practices that are fair competitive and reflect internal pay the time of posting this job the hiring range for this position in Seattle is between $75000 and $88000 salary decisions are made based upon the extent and relatedness of the candidates education and experience and considering internal equity and external market factors.
All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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