Executive Support Officer

Overview:

• Full-time Continuing position

• Salary Level HEW 6 17% Superannuation

• Based at the Melbourne CBD campus and hybrid ways of working

About the role

As Executive Support Officer you will be responsible for providing high-quality project administrative and executive support to the Associate Deputy Vice-Chancellor (ADVC) - Research & Innovation Capability the Associate Director Research & Innovation Capability and the Research & Innovation Capability team.

You will be responsible for diary management responding to email and phone enquiries meeting and event coordination committee servicing and minute-taking travel bookings entering/tracking documents as per governance requirements updating reports communications support as well as developing and maintaining office processes and documentation.

Additionally you will contribute to activities that support unit strategic and operational plans liaising with key stakeholders to provide advice and support for successful events.

Key to success in the role is working effectively with multiple stakeholders team members and partners at various levels of the organisation and across the Research and Innovation and other Portfolios acting as the first point of contact for the ADVC Research & Innovation Capability.

To be successful in this position you will have:

• Demonstrated experience in a senior administrative/operations support role within a complex environment in the education sector (advantageous) with the ability to work proactively and autonomously to anticipate needs

• Highly developed organisational planning event and project management skills with excellent attention to detail and the ability to prioritise and complete tasks with tight timelines

• Demonstrated experience in providing administrative and logistical support in the organisation and delivery of a range of events

• Excellent interpersonal and communication skills with a service excellence mindset including the ability to draft correspondence of a very high standard to internal and external stakeholders

• Demonstrated capacity to work independently show initiative engage with new ways of thinking and working exercise discretionary judgement and provide advice

• Proven ability to establish and maintain strong relationships with a wide range of stakeholders and peers on complex sensitive and confidential issues achieving goals and outcomes through networking collaboration negotiation and influence

• Demonstrated high level of information technology proficiency including use of the Microsoft 365 (Outlook Teams Word Excel PowerPoint) and proficiency in the use of the Sharepoint platform and Adobe Suite. Experience to include email internet and electronic document management databases and ability to manage filing systems

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

About the Portfolio

Part of the Research and Innovation Portfolio Research & Innovation Capability (R&IC) builds strategic capability and capacity to drive research excellence and create impact from research. The Research & Innovation Capability function is responsible for:

• Development and deployment of interdisciplinary research and innovation capability through RMITs eight Enabling Impact Platforms (EIPs) with an emphasis on deploying strategic capability for impact

• Designing developing and delivering enterprise-wide programs that foster engagement and build researcher capability with an increasing focus on growing impact literacy; and

• Strategic talent development and retention via coordination of RMITs Vice-Chancellors Research Fellowship Scheme and other enterprise researcher support programs.

ToApply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the Apply link at the top of this page.

For further information about this position please see the Position Description hyperlinked below or contact Alice Boland (Associate Director R&I Capability) via email . Please do not send your application to this contact.

Position Description Executive Support Officer

Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page.

#LI-Hybrid

Applications Close: