Advance Associate

The Agency Youll Join

The New York City Mayors Office is responsible for overseeing city services throughout the five boroughs coordinating public agencies and departments and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York Citys government. Previously Mayor Adams has served the people of New York City as an NYPD officer state senator and Brooklyn borough president. The Adams administration is leading the fight to serve the people of the greatest city in the world ensuring delivery of efficient and effective services working to make New York Citys economy stronger reducing inequality improving public safety and making the city more affordable that meets the needs of all New Yorkers. We value leadership transparency fairness and efficiency as we actively seek diverse talents from various sectors to join our team.

The Team Youll Work With

The Office of the Chief of Staff to the Mayor consists of a team dedicated to advancing and executing the Administrations agenda. The Office manages executive operations pertaining to the Mayors policies agenda schedule events and day-to-day needs. The team led by the Mayors Chief of Staff coordinates the operations of the Office of International Affairs the Office of Operations the Office of Special Projects and Community Events the Office of Citywide Event Coordination and Management Gracie Mansion and the Office of Correspondence the Office of Engagement the Office of Emerging Markets the Office of Sports Wellness and Recreation and the Office of Asylum Seeker Operations.

The Problems Youll Solve

The Advance Associate will support the Director and Deputy Director of Advance team at large by performing the following functions:

-Overseeing the planning and execution of Mayoral events.
-The office works directly with a multitude of City Hall departments and Citywide Agencies to ensure all logistical aspects of events are arranged in advance.
-The office is also responsible for the management of staff at events to ensure each event runs smoothly. organizations as needed.
-General Support as needed prepare briefing memoranda provide background research and information coordinate meeting planning and assistance and respond to correspondence from constituents or elected officials.

Responsibilities include but are not limited to:

-Planning and managing the logistical production of official events such as press conferences town-hall style meetings rallies and a variety of photo opportunities.
-Assisting with the on-site event set-up.
-Briefing the media and relevant guests in attendance at events with details regarding the background of the event and the run of show.
-Working closely with the communications press community affairs and intergovernmental affairs staff at events to ensure they understand their role in advancing the Mayors agenda.
-Communicating to the appropriate teams the coverage details of the Mayors events.

About You

-You are highly organized and detail-oriented with the ability to prioritize conflicting demands.
-You have the flexibility to meet unpredictable demands.
-You have the ability to work independently and within a fast-paced environment.
-You have excellent time management skills.
-You have excellent interpersonal and communication skills.
-You have the ability to prioritize workload and function effectively within and outside the office.
-You are proficient in Microsoft Office applications especially Excel and PowerPoint.

Special Assistant (MA)-MGRL - 0668A

Qualifications :

-You have a Bachelors degree from an accredited college or university and three years satisfactory full-time experience related to the projects and policies to be studied in the particular position.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time