Learning & Capability Administrator
Learning & Capability Administrator
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Job Description
Learning & Capability Administrator
- $73742.00 per annum 12% superannuation
- Full time fixed term opportunity until 29/05/2026 (parental leave)
- Wadawurrung / Geelong based role (hybrid 3 days a week in office)
About the opportunity
This role is a project and administrative support function to the Learning & Capability team within People & Culture. The core day to day functions will be to offer customer service and administrative support to the Learning & Capability team including the coordination of team meetings training records management and organisation of learning environments to support the delivery of a range of training programs. This role will engage in learning and capability projects and will be offered the opportunity to participate in learning design and delivery activities for professional development.
Key accountabilities
- Provide a range of administrative support functions for the Learning & Capability (L&C) team to support the delivery of day-to-day and project learning & capability activities including but not limited to training records management organisation of learning venues and environments stakeholder forums coordinating a regular calendar of learning and maintaining the L&C team email inboxes.
- Manage the receipt and payment of invoices from providers including purchase orders in line with the procurement framework.
- Draft coordinate and distribute internal and external communications on behalf of the L&C team; including but not limited to Learning Management System (LMS) News Learning of the Week intranet updates and all staff email communications.
- Support the L&C Coordinator with the administration and management of the LMS platform including but not limited to maintaining learner records within the LMS and other learning platforms for all learning and capability programs ensuring privacy confidentiality and record keeping obligations are met setting up workshops programs courses and assets.
- Prepare dashboards reports presentations meeting agendas minutes and actions for internal and external stakeholder forums and meetings.
- Support L&C Consultants with the design development and quality review of learning materials prior to release.
- Develop distribute and collate learning feedback surveys and reviews to various internal and external audiences including but not limited to learners facilitators developers and managers.
Please ensure you review the Position Description herefor additional information on accountabilities for this role.
About you
Youre an administrator who is passionate about delivering positive outcomes. Your written and verbal communication skills are highly developed and you have a good eye for detail. You are an organised professional who has strong time management skills and the ability to meet tight deadlines.
Additionally you will possess the following skills and experience:
- Demonstrated proficiency in MS Office (Word Excel and Outlook)
- Demonstrated experience in communicating with others to promote projects
- Proven ability to self-organise and exhibit initiative to manage workload
- Ability to liaise with a diverse range of stakeholders
- A continuous improvement lens to identify gaps and provide solutions
- Ability to travel to Melbourne / Essendon offices as required (may be once of month)
Qualifications (desired)
- A vocational qualification (minimum Cert IV) in Business Business Administration or Training and Assessment; or
- A willingness to obtain a relevant qualification as part of professional development.
Working with us
At WorkSafe our goal is for every employee to feel connected safe and valued within their team for teams to feel appreciated in the workplace and for WorkSafe to be respected in the community.
We believe that a diverse workforce is essential for delivering the best outcomes for the Victorian community. We strongly encourage applications from all individuals including First Nations people people with disabilities those from diverse cultural and linguistic backgrounds and individuals of all sexualities and genders.
Whats next
Applications close 11:00pm Wednesday 16 July 2025. Click the link to apply and join us in making a difference to Victorian lives.
Only applications submitted via the WorkSafe Careers website will be considered.
Preferred candidates will be required to satisfactorily complete a Nationally Coordinated Criminal History Check and/or other checks as required for the position as part of the recruitment process.
Eligibility for ongoing employment with WorkSafe Victoria requires Australian or New Zealand citizenship or permanent residency.
Due to the volume of applications received individualised feedback will only be provided to candidates who progress to interview stage.
For further enquiries please email
Required Experience:
Unclear Seniority
Employment Type
Full-Time
