Document Preparation Specialist Administrative Assistant -
Document Preparation Specialist Administrative Assistant -
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Salary Not Disclosed
1 Vacancy
Job Description
Document Preparation Specialist & Administrative Assistant
Location: Remote (Philippines preferred; open to global candidates)
Compensation: $900 $1000/month
Industry: Legal Tech / Immigration Support
Schedule: Full-time Monday Friday US EST 8AM - 4PM or 9AM - 5PM non-negotiable
About the Company
We help immigrants take control of their USCIS delays without needing a lawyer. Through proven legal processes and accessible solutions we empower people to move forward with confidence. Were a warm mission-driven team operating at a fast pace and committed to ownership precision and reliability. If you thrive on structure detail and impact youll find your place here.
About the Role
We re hiring a Document Preparation Specialist to own the behind-the-scenes legal prep work that drives our clients success. This remote role is all about accuracy consistency and self-management. You ll prepare review and submit critical legal documents often working with sensitive customer data where precision is paramount.
We ve learned firsthand that a lack of ownership in this role can lead to errors and delays. We re looking for someone who thrives in a process-driven environment takes accountability seriously and is obsessed with getting the details right.
Key Responsibilities
- Review customer-submitted information for completeness and accuracy
- Combine PDFs and prepare final document packets for filing and submission
- Upload files to platforms like LetterStream with 100 accuracy
- Research and verify court information: addresses divisions and filing protocols
- Track tasks and deadlines using tools like Airtable and HubSpot
- Collaborate with the customer success team to clarify missing or unclear info
- Identify and flag process improvements to enhance accuracy and speed
What Success Looks Like
- Documents are submitted error-free and on time
- All details are double-checked from names and addresses to formatting and structure
- You own your workflow and require minimal follow-up
- Procedures are followed with discipline but you re not afraid to suggest a better way
What We re Looking For
- Proven track record of managing detailed repetitive tasks with extreme accuracy
- Experience in document preparation admin operations or paralegal support is a plus
- Comfortable with tools like PDF editors Google Workspace Airtable and HubSpot
- Strong written communicator who asks thoughtful questions when needed
- Highly self-motivated and reliable in a remote setup
Why Join Us
- Mission-driven work: Help people take life-changing legal steps with confidence
- Team that cares: Supportive clear and driven colleagues who value your precision
- Own your outcomes: You ll have autonomy responsibility and clear goals
Employment Type
Full Time
