Business Operations Manager (Administrative Associate IV)
Business Operations Manager (Administrative Associate IV)
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Salary Not Disclosed
1 Vacancy
Job Description
Office Management and Executive Administrative Support: Represent the Department of Research Centers in a knowledgeable and professional manner answering questions handling confidential matters providing guidance and solving problems as needed. Provide high level administrative support to the Department Head including scheduling expense reports responding to inquiries and travel arrangements. Oversee faculty searches for the DRC including scheduling complex meetings and events requiring the coordination of multiple executive-level calendars and securing various logistics including catering locations web connections and preparation of meeting materials. Contribute to special projects as assigned and serve on committees as appropriate. Oversee the workload of seven administrative assistants spread over the state. Serve as the liaison between the Department and the MAES Directors Office and other MSU offices and departments Organize departmental events including scheduling locations catering accommodations etc. Fiscal: Serve as account manager for the DRC program indexes Foundation accounts grants Chrome River (purchasing card transactions) AP/AR ensure documentation and compliance of transactions biweekly pre- and post-payroll audit. Reconcile the departmental budget which includes activity from each of the seven research centers. Coordinate the annual budget process for the department and assist individuals as needed. Oversee diverse budgets that are reconciled and managed on a day-to-day basis by others Serve as the DRC liaison with Fiscal Shared Services. Manage DRC procurement processes. HR & Personnel: Serve as the first contact for hiring and payroll issues for the DRC . Serve as departmental liaison with HR Service Center to perform centralized personnel actions and processing functions for the DRC related to hiring payroll and separation. Initiate and coordinate onboarding of newly hired employees (security system accounts space PC set-up etc.). Create and process various types of appointments for departmental staff and coordinate submission of EPAFs new employee forms and departmental on-boarding and off-boarding processes. Coordinate faculty reporting evaluations and appointments of all kinds. Business Operations Support: Work closely with and report to the Assistant to the Vice President to facilitate overall operations for the College of Agriculture/ MAES and select affiliated operations (for example the Arthur H. Post Research Farm Hort Farm Plant Growth Center). Research and resolve problems gathers facts and data to make informed decisions or inform leadership as appropriate. Maintain a detailed inventory of all departmental capital minor and sensitive equipment in compliance with university and state policies and regulations. Ensure the department is in compliance with campus civil rights policies
Physical Demands
Normal office work environment. To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.
Required Experience:
Manager
Employment Type
Full-Time
