Fiscal Specialist (0080000)
Fiscal Specialist (0080000)
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Job Description
Description
Title: Fiscal Specialist
Position Number:
Hiring Unit: C OF TA & HR ADMINISTRATIVE SERV ADMINISTRATIVE SERV
Location: UH at Manoa
Date Posted: 07/03/2025
Closing Date: 07/18/2025 11:59 PM HST
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: PermanentDuties and Responsibilities
*Generate Financial Report: Research and prepare final expenditure & revenue reports for extramural grants state other federal and other agencies on both an annual and on an as-needed basis.
*Monitor Special Tuition Revolving and General Funds: Review accounts and approve expenditures.
*Administer Indirect Cost Returns: Calculate & disperse to the appropriate PI/department the return of overhead funds from ORS. Monitor the expenditures and balances.
*Extramural Grant Administration: Advise faculty in preparing budgets & proposals. Ensuring compliance with UH & funding agency policies & procedures. Review & approve budget before submitted to ORS. Work with ORS when discrepancies/questions arise.
*Accounting of extramural contracts & grants: Establish accounts monitor and approve financial transactions. Review monthly reports. Project and reconcile expenditures
*FTE monitoring: Supervise the distribution collection review and return of UH FTE certifications by account codes. Advise & discuss with PIs on any discrepancies or corrections
*Develop & Implement Internal Fiscal Procedures: Work with PIs & departments to ensure compliance with applicable policies procedures rules and regulations.
*Cost-Sharing Monitoring: Advise & assist the PIs in determining the UH financial obligations required by extramural funding agencies. Supervise the distribution collection review and return of Cost-Sharing reports on a monthly basis.
Other duties as assigned
*Denotes Essential Functions.
Minimum Qualifications
Possession of a baccalaureate degree in business or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration office management and/or accounting; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Considerable working knowledge of principles practices and techniques in the area of business administration office management and/or accounting or related field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with business management office management and/or accounting or related field.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations
Desirable Qualifications
Knowledge of the administrative service policies and procedures of the University.
Experience in training subject matter expertise to others.
To Apply:
Submit the following online through NeoGov:
Cover letter indicating how you satisfy the minimum and desirable qualifications;
Resume;
Names and contact information for at least three professional references; and
Official transcripts (copies accepted however official transcripts will be required upon hire)
Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered.
Inquiries: Jason Gilbert
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
