Executive Assistant
Executive Assistant
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Job Description
Job Summary
Job Description
What is the Opportunity
As anExecutive Assistantyou play a critical role by providing direct support to the senior leadership team within RBC. You will beaccountable for managing schedules departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition you will liaise with RBC Leadership and business partners on behalf of the leadership team follow-up on action items maintain calendars coordinate travel arrangements maintain and organize files prepare correspondence and other presentation materials and prepare / act as a pre-verification officer for department expense reports.
What will you do
- Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced deadline driven environment.
- Assist as the primary liaison for the seniorexecutive with senior internal and external stakeholders.
- Coordinate and maintain senior executives correspondence calendar and reporting responding and prioritizing as appropriate and with discretion.
- Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources.
- Provide support in the planning and development of internal and external meetings or events activities and key initiatives such as roundtable sessions.
- Manage the seniorexecutives and leadership teams supplier relations maintain records and business expenses and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities.
- Coordinate all aspects of logistical organization of conferences/meetings. Develop agendas materials and routines including action items and follow-ups. Provide post-event support as needed.
- Coordinate arrangements for employee changes and onboarding plans for new hires including equipment and premises requirements and ensuring adherence policies and procedures.
What do you need to succeed
Must-have:
- 3 years of Executive or Administrativesupport experience supporting senior leadership
- Superior organizational skills specifically around calendar management scheduling abilityto organize plan and schedule activities
- Strong interpersonal relationship skills in working effectively with various levels of staff including senior management and executives; ability to work as a team member
- Soundjudgementindecision making; strongproblem solvingskills and resourceful in working with others and representing the office of the senior executive
- Anticipate the needs of the seniorexecutive and flag questions or opportunities before issues arise
- Demonstrate initiative positive and helpful attitude when dealing with others in a professional manner
- High proficiency in MS Office (Word PowerPoint Excel Outlook); Intranet and Internet navigating and research skills
Nice-to-have:
- Related experience within a matrixed corporate environment
- Experience within a Business/Commercial banking environment
- Experience with developing creative social media content (ex. LinkedIn)
Whats in it for you
We thrive on the challenge to be our best progressive thinking to keepgrowingand working together to deliver trusted advice to help our clients succeed. We care about each other reaching our potential making a difference to our communities and achievingsuccessthat is mutual.
- Opportunity to be a valuable member of a critical team
- Comprehensive compensation including performance bonus pro-rated vacation flexible healthcare benefits
- Significant exposure to stakeholders across multiple businesses
- Interesting complex work that makes a difference in peoples lives
- A collaborative culture that recognizes innovative business ideas
Job Skills
Adaptability Business Development Client Centricity Communication Critical Thinking Curiosity Financial Acumen Practice ManagementAdditional Job Details
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Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Inclusion and Equal Opportunity Employment
At RBC we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best effectively collaborate drive innovation and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect belonging and opportunity for all.
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Employment Type
Full-Time
