Executive Assistant II
Executive Assistant II
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Job Description
ABOUT THE POSITION
Riverside University Health Systems (RUHS) Department of Behavioral Healths Chief of Psychiatry is seeking an Executive Assistant II to join our team in Riverside.
The Executive Assistant II will support the Department of Behavioral Healths Chief of Psychiatry and perform a wide variety of secretarial administrative and clerical duties. Responsibilities include but not limited to maintaining calendars answering phones scheduling meetings sorting and prioritizing correspondence maintaining Chief of Psychiatrys filing system compose/prepare routine correspondence & e-mails coordinate travel arrangements & reimbursement. Recording Secretary for meetings as needed which include preparing distributing agendas and meeting notices attend meetings record/transcribe meeting minutes and follow up on any action items. Oversee and provide backup coverage for the call schedules for ITF/ETS/PCLS.
The most competitive candidates will have:- 2-3 years working as a Executive Assistant I
- Medical terminology knowledge
- 2-3 years experience taking and transcribing meeting minutes
EXAMPLES OF ESSENTIAL DUTIES
Take and prepare minutes of meetings.
Type correspondence memoranda reports documents orders payrolls briefs and statistical data such as charts tables and graphs.
Set up and maintain office files record and index using computer applications that include use of electronic mail word processing spreadsheet and special databases.
Maintain control files to monitor status and expedites the completion of staff assignments.
Schedule appointments coordinate time place and participant arrangements for meetings.
Sort screen and route incoming mail.
Provide general information to office and telephone callers and/or refer them to appropriate party.
Compile and summarize information data and figures for reports.
May lead subordinate staff in routine clerical assignments.
May serve as secretary to an assigned Commission; arrange meetings and schedule appointments; answer correspondence independently; prepare weekly meeting agenda; assemble data reports and material prepared by Department staff for Commissioners and Commission meetings as required.
MINIMUM QUALIFICATIONS
OPTION I
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: One year in a secretarial capacity performing a wide range of complex clerical and secretarial support duties with Riverside County.
OPTION II
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience one year of which must have been in a secretarial capacity performing a wide range of complex clerical and secretarial support duties. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences office practices business education or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
ALL OPTIONS:
Knowledge of: A wide variety of typing layouts and formats; Business English including spelling punctuation grammar capitalization and word usage; indexing and filing rules and systems; the operation and uses of office equipment including personal computers calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone office and online etiquette; current technology and trends in the profession.
Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management employees and employee representatives.
SUPPLEMENTAL INFORMATION
BASED ON THE NUMBER OF APPLICATIONS RECEIVED THIS POSTING MAY CLOSE WITHOUT NOTICE.
For specific questions regarding this position contact Jesus Colin at
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Employment Type
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