Workforce Equity Strategies Plan (WESP) Project Manager Represented

Current employees: Please apply through the employee portal to be considered for this opportunity.

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THIS WORK MATTERS!

Are you a skilled and knowledgeable project management professional Do you consider yourself a skilled communicator who enjoys working with people If so then this position is for you!

The Department of Community Justice (DCJ) Directors Office is currently seeking a dynamic and experienced Project Manager to join their office as a Workforce Equity Strategies Plan (WESP) Project Manager Represented.

As the WESP Project Manager you will oversee the development planning coordination administration and implementation of WESP initiatives across the department. Management of the project will include setting project goals and formally monitoring the progress and quality of outcomes to ensure effective results of the project. You will also function as the primary information and technical resource for assigned staff and team members and maintain technical project and compliance reports records and documentation.

This position will support DCJs strategic goals to enable Multnomah County to respond to the highest priority needs identified in the Workforce Equity Strategies Plan.

The primary responsibilities of the position include but are not limited to the following:

Project Coordination Planning & Development:

• Lead the planning and implementation of DCJs WESP goals; develop master project plans for multiple WESP areas; facilitate the definition of project scope goals milestones and deliverables; define WESP project tasks and resource requirements; plan and schedule project timelines; assemble and coordinate WESP project teams; create and maintain comprehensive WESP collaboration and communication documents.

• Manage and coordinate work among project team members; establish maintain and manage communication and relationships and consult with clients staff and interest holders to resolve issues; organize facilitate and participate in meetings of interest holder groups to identify needs and build consensus and collaboration; assist in clarifying expected outcomes and managing expectations; provide direction and support to project team.

• Implement key recommendations from DCJs WESP plan.

• Recommend and assist in the implementation of goals and objectives; evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; recommend and implement policies and procedures; assist in the development and activities related to implementation.

• Monitor review and analyze WESP project progress against project plans; implement and manage project changes and update plans; prepare and present status reports defining progress problems and solutions.

• Perform comprehensive risk analysis and develop contingency plans with WESP project teams in terms of impacts to other DCJ programs that intersect with other departments and inform interest holders and other relevant parties.

• Coordinate with impacted business units as it relates to process and procedural changes and improvements in accordance to WESP project goals.

• In coordination with the project team analyze and review federal state and local laws regulations policies and procedures in order to ensure compliance; conduct analysis on best practices and trends and formulate and implement recommendations.

Communication and Tracking:

• Monitor review and analyze WESP project progress against project plan; implement and manage project changes and update plans; prepare and present status reports defining progress problems and solutions.

• Collaborate with Equity Manager WESP advisory group and HR to create approaches to facilitate and implement WESP action items.

• Confer and consult with appropriate staff and parties in the County and externally if needed regarding WESP projects.

• Develop a change management communication plan as well as any resources/tools on WESP initiatives.

• Communicate collaborate and problem solve. Confer regularly with the Executive Team and Equity Manager WESP advisory council and other interest holders to identify resources or information needed to ensure the completion and appropriate focus of assigned projects.

Reporting and Documentation:

• Prepare comprehensive reports to include exhibits summaries and research for WESP initiatives.

• Individually present research findings and/or recommendations to Equity Manager executive team and senior leadership team and other interest holders.

Collaboration and Relationship Building:

• When necessary individually facilitate in-person meetings.

• Conduct one-on-one interviews.

• Travel to DCJ offices to answer questions hear feedback and solutions.

• Create and maintain collaborative relationships with interest holders.

Come Find Your Why (video)

The Department of Community Justice is looking for a Project Manager who can demonstrate expertise in the following areas:

• Strategic Planning / Leadership: You will develop goals and direction based on the overall county/department mission and vision to increase community safety through positive change.

• Results Through People: You will help achieve results through the contribution of others by motivating and inspiring growth and productivity.

• Relationships and Community: You will build positive and sustainable relationships with a range of key internal and external interest holders.

• Leading Cross-Culturally: You will foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision mission and goals of the organization.

• Team Building: You will develop inspire and foster employees to work collaboratively.

• Organizational Savviness: You will demonstrate understanding and good judgment of organizational culture and interpersonal relationships with both internal and external groups to identify opportunities of mutual interest and benefit.

• Delivery: You will ensure services are provided by quality processes through monitoring and understanding.

• Outcomes: You achieve quality outcomes for the individual the organization and the county.

• Personal Development: You will strive for an honest and accurate assessment of oneself and demonstrate willingness for continuous improvement.

• Functional/Technical: You possess specific knowledge about laws regulations certifications licensure and skills for specific assignments.

WORKFORCE EQUITY

At Multnomah County we are committed to maintaining an effective respectful and inclusive workplace. We value collaborative problem solving and strive for continuous improvement. We strongly believe in workforce equity diversity and inclusion. Visit our Workforce Equity Strategies Plan (WESP) to see where Multnomah County is headed with these values.

DEPARTMENT OF COMMUNITY JUSTICE

Vision Community Safety through Positive Change

The Department of Community Justice (DCJ) is recognized as a national leader in both adult and juvenile community justice. DCJ routinely consults and makes use of evidence-based practices in our program and policy development. The Departments commitment to data-informed decision-making has led DCJ to make smart investments of taxpayer dollars in supervision sanctions and services for the countys highest risk and highest need justice-involved individuals. DCJ makes long-term investments in its employees through the provision of education and training. The Department believes that in order to enhance public safety we must work collaboratively with the judiciary law enforcement schools treatment agencies and the community.

The Department shares information with community members partners and staff to keep communities safe by preventing and reducing crime and routinely evaluating which local policies support best practices. DCJ operates 24 hours a day with nearly 650 regular on-call and temporary employees. The Department supervises justice-involved individuals and those defendants requiring pretrial services. DCJs Juvenile Services Division operates the Donald E. Long Juvenile Detention Facility and is responsible for youth on formal and informal community supervision.

More general information about the Department of Community Justice including our mission vision and strategies can be found at: Department of Community Justices Strategic Plan (Executive Summary and Full report) can be found at: the Public Even During Disasters

Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

Internal candidates: After you have applied you will receive an acknowledgement task and the Oregon Veteran Preference Questionnaire in your Workday inbox. Your application as an internal candidate is not complete until you complete and submit these tasks in Workday.

TO QUALIFY

We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant to the qualifications we are seeking for the position. For details about how we typically screen applications review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*:

• Equivalent to a Bachelors degree in business or public administration public policy project management organizational development industrial-organizational psychology or related field from an accredited college or university;

• Three (3) years of experience in project coordination planning and development of equity inclusion and/or diversity initiatives and organizational change work;

• Required Knowledge Skills and Abilities (KSAs):

  • Expert knowledge in equity and inclusion issues with lived educational and professional experience. All three areas are needed to ensure the position can manage and bring about changes in a diverse and growing population that is presenting many concepts and challenges as the Department of Community Justice is changing along with external changes being handled as well (funding grant requirements etc.).

  • Advance knowledge and ability to develop and implement a robust communication engagement strategy that creates meaningful investment and participation of diverse interest holders. Ability to provide technical assistance such as consultation facilitation and training in the areas of equity inclusion and communication strategy to managers supervisors and teams. This position will guide individuals teams and groups through projects with the required ability to counsel on equity inclusion and diversity initiatives and changes determined by employee groups such as Employees of Color.

• Must pass a thorough background investigation which includes but is not limited to a review of applicants criminal civil driving military educational and employment history prior to employment.

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Project management certification.

• Five (5) or more years of experience in project coordination planning and developing of equity inclusion and diversity initiatives and change work.

• Experience providing strategic planning development implementation and evaluation of initiatives.

• Experience establishing monitoring and administering policies and procedures.

• Experience in public speaking; including with executive leadership.

• Experience facilitating meetings with a diverse group of interest holders.

• Experience supervising and evaluating the performance of staff members.

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position and qualifications.

SCREENING AND EVALUATION

The Application Packet: Please be sure to provide all the required materials below in your application submission:

• Online application (required): Explain all related experience (paid or unpaid) and training in the education certification and work experience sections of the application to include all relevant duties performed. Please indicate how you meet the required minimum qualifications including the required KSAs.

• Attach a resume (optional): You may attach the document to the on-line application. Be sure to explain in detail including dates all related work experience paid or unpaid.

• Cover Letter (required): Please explain why you are applying for this position and describe your project management experience as it relates to this position. If you didnt include how you meet the required minimum qualifications in your application please indicate how you meet the qualifications including the required KSAs.

The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications including the required KSAs

• An evaluation of application materials and/or phone screen/interview to identify the most qualified candidates

• Consideration of top candidates/Interviews

• Conditional Offer

• A thorough background investigation which includes but is not limited to a review of applicants criminal civil driving military educational and employment history prior to employment.

Equal Pay: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

ADDITIONAL INFORMATION

Type of Position: This hourly position is eligible for overtime.

Type: Represented by Local 88 AFSCME AFL-CIO

FLSA: Non-Exempt

Schedule: Monday Friday 40 hours per week

Location: Juvenile Justice Complex 1401 NE 68th Avenue Portland 97213

Telework: This position is eligible for routine on-site/telework subject to the Multnomah County Telework Policy and based on the Departments business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington.

Multnomah County offers a comprehensive benefit package to all eligible employees. A few highlights include:

• Health insurance (medical dental vision)

• Defined benefit retirement plan (pension); we pick up the employees share of the state retirement contribution (6% of subject wages)

• (Police and Fire 25 year retirement)*

• Generous paid leave (vacation holidays sick parental military etc...)

• Life insurance short-term and long-term disability insurance

• Optional deferred compensation and flexible spending accounts

• Free annual Trimet bus pass

• Alternative wellness resources

• Public Service Loan Forgiveness (PSLF)

The eligible list established from this recruitment may be used to fill future full-time part-time regular temporary limited duration and on-call positions. Application information may be used throughout the entire selection process. This process is subject to change without notice.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

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