Secretary - School Leadership and Support Coordinators
Secretary - School Leadership and Support Coordinators
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Job Description
Reports to: School Leadership & Support Coordinators
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS03
Date Revised: 06-2023
Qualifications:
College hours high school diploma or GED
Proficient keyboarding word processing spreadsheet database and file maintenance skills
Excellent organization communication and interpersonal skills
Ability to work with people
Proficient typing and use of computers with programs such as Microsoft Office (Word Excel Power Point)
Organization skills and ability to organize events and materials
Excellent communication and interpersonal skills (oral and written)
Flexibility in work situation with capability of handling multiple requests efficiently
Ability to keep information confidential and work with confidential material
Excellent telephone and public relations skills
Ability to self-motivate and demonstrate initiative
Excellent spelling and grammar skills
Successful work experience in an office environment
Bilingual English/Spanish preferred
Primary Purpose:
Organize and manage routine work activities and provide clerical services to School Leadership & Support Coordinators
Major Duties and Responsibilities:
- Perform secretarial/clerical duties for School Leadership & Support Coordinators
- Coordinate communication with department personnel
- Manage maintenance and replacement of standard office supplies.
- Greet and assist visitors and district personnel School Leadership & Support Coordinator Office
- Maintain confidentiality relating to sensitive student and staff information.
- Assist with Office publications such as training materials fliers posters etc.
- Receive process and distribute mail.
- Create documents and forms as needed to support Office and District
- Develop and maintain data bases for Office as needed.
- Answer telephones and relay messages to appropriate Office personnel
- Respond to correspondence (emails letters telephone calls) regarding Office/District events procedures and personnel.
- Assist in organizing and arranging major district events meetings and other year-round trainings/professional development (create session numbers reserve meeting space secure room set-up provide copies handle food orders etc.)
- Work with technology to design and update office support media such as websites cloud storage etc.
- Perform all other specific duties as assigned.
Equipment Used:
Personal Computer printer copier and fax machine
Working Conditions:
Maintain emotional control under stress with the ability to work in a fast-paced high intensity work environment efficiently and effectively with frequent interruptions. Repetitive hand motions. Moderate lifting required.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
IC
Employment Type
Full-Time
