Substitute Coordinator/Lower School Events Coordinator

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Title: Substitute Coordinator/Lower School Events Coordinator

Purpose: To help fulfill the mission of Hill Country Christian School of Austin by coordinating substitutes during teacher absences.

Accountability: Reports to Lower School Principal

FLSA Status: Non-Exempt Full-Time (while school is in session)

Qualifications:

• Must be a Christ-follower who upholds in word and deed the Hill Country Christian School of Austins Core Values and Statement of Faith.
• Must faithfully attend a church whose fundamental beliefs are in agreement with the Statement of Faith of this school.
• High school diploma or equivalent is required.
• Must have prior teaching/classroom experience or any experience supervising children.
• Strong organizational communication and computer skills are required.
• Must have ability to pay close attention to detail communicate effectively orally and in writing solve problems effectively and efficiently in a service-oriented manner and demonstrate skill in using computer spreadsheets online programs email text messages and other applications as needed.

Sub Coordinator Responsibilities:

• Interview hire and train new substitutes.
• Verify all teacher absences planned and emergency through the scheduling system.
• Verify all teacher absence requests are covered by a substitute teacher.
• Communicate school wide policies and procedures to substitutes as appropriate in a timely manner.
• Verify substitute work hours for payroll.
• Continually evaluate and improve processes to better serve teachers and substitutes.
• Interact in a Christ-like manner at all times. Utilize the interpersonal relationship method of Matthew 18 as commanded by Jesus Christ.
• Must have flexibility to handle off hour requests (including early mornings evenings and weekends) for scheduling substitutes.
• Willingness to perform PK-12^th substitute teaching for partial days and last-minute absences.
• Maintain and adhere to procedures in the Substitute Handbook.
• Collaborate with teachers on binders lesson plans coverage requests and substitute feedback.
• Willing to learn technology applications necessary for this position.
• Perform other duties as assigned.

Events Coordinator Responsibilities:

• Promote the schools mission making it the center of all decisions and actions.
• Assist in coordinating planning and logistics for lower school events and field studies.
• Maintain planning progress to be shared with the Lower School principal administrative assistant and grade-level teachers.
• Assist with technology needs before and during events.
• Coordinate and orient volunteers through regular meetings and communication as needed.
• Supervise and coordinate event badging setup day-of activities and cleanup.
• Must be able to work some evenings for events.
• Evaluate and report outcomes and processes from events for continuous improvement.
• Assist grade-level teachers with contacting and securing venues for field studies.
• Attend development committee and advancement team meetings as needed.
• Track and submit vendor invoices and payments related to events and field studies.
• Apply and advocate the use of the Matthew 18 school policy for biblical conflict resolution.
• Other duties as assigned.

Physical Requirements:

• Must be able to frequently move about inside campus buildings and outside on the grounds.
• Must be able to remain in a stationary position for long periods of time.
• Must be able to grasp move or assemble small objects.
• Frequently operate a computer and a printer/copy machine using repetitive movements.
• Must be able to exchange accurate and professional information whether in person via email or telephone. Frequently communicates with co-workers and others.
• Possess the physical stamina required to fulfill professional obligations and be able to lift 5 to 20 pounds.
• Ability to work in an open office setting with frequent in-person interaction and numerous interruptions.
• Possible exposure to a variety of childhood and adult diseases and illnesses.
• Occasional exposure to a variety of weather conditions for recess.

Required Experience:

IC