Job Description:
Office Manager - Nonprofit
Philadelphia PA
We are a dynamic and impactful nonprofit organization seeking a proactive and detail-oriented Office Manager to join our team.
This role is essential to the day-to-day operations of our administrative offices food pantry and wellness clinic.
Were looking for a hands-on professional who thrives in a fast-paced people-centered environment and is passionate about supporting communities through compassionate client-focused services.
Position Overview:
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The Office Manager will be responsible for overseeing office operations facilities management vendor coordination and administrative support across multiple departments.
This role plays a key part in ensuring that all spaces are welcoming well-maintained and aligned with our mission to serve vulnerable populations with dignity and care.
Key Responsibilities:
Office & Administrative Operations
* Manage day-to-day office functions and supply inventory across multiple locations.
* Oversee incoming/outgoing mail and ensure proper distribution of deliveries and program supplies.
* Maintain organized systems for documentation records and reporting.
* Coordinate internal logistics for meetings trainings and special events.
* Provide professional front desk support and assist with visitor management.
* Set up workspaces and tools for new staff onboarding.
Facilities Coordination
* Serve as the primary contact for facility maintenance and repairs.
* Conduct regular site walkthroughs to ensure safety cleanliness and readiness.
* Liaise with vendors and contractors for cleaning security and general maintenance.
* Perform basic onsite upkeep and support logistics for room setups and events.
* Track building access key distribution and emergency preparedness protocols.
Vendor & Budget Support
* Maintain service contracts and relationships with key vendors.
* Assist in monitoring operational budgets purchasing and invoice processing.
* Collaborate with finance and operations teams to ensure smooth procurement workflows.
Cross-Departmental Collaboration
* Work closely with program teams to ensure facility readiness for daily services.
* Support organization-wide projects and initiatives as needed.
* Contribute to a positive inclusive and mission-driven workplace culture.
Work Environment:
* Primarily onsite with regular movement across multiple program spaces.
* Occasional early morning evening or weekend hours may be required for events or urgent facility needs.
If youre a resourceful and mission-aligned professional who takes pride in creating organized welcoming environments we invite you to apply and be part of a team making a daily difference in peoples lives.
Office Manager - Mission Focused Nonprofit
