Communications Coordinator - INDYCAR

POSITION TITLE:
Communications Coordinator

REPORTS TO:
Sr. Director of Communications

LOCATION:
Indianapolis

FLSA STATUS:
Exempt

EMPLOYMENT TYPE:
Full-Time

ABOUT US

At Penske Entertainment we dont just host world-class eventswe create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) home of the worlds largest spectator sporting facility and annually hosts the worlds most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North Americas premier open-wheel auto racing series the NTT INDYCAR SERIES and its developmental series INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track behind the scenes or on the screen our people are at the heart of everything we do. If youre ready for a career where excitement purpose and impact collidewe want to meet you.

WHAT YOULL DO

In this role you will be an important part of building brand awareness for INDYCAR through key communications and marketing initiatives. A primary emphasis of this role will be athlete storytelling and garnering earned media for the NTT INDYCAR SERIES and INDY NXT by Firestone.

YOUR RESPONSIBILITIES

• Create and maintain strong relationships with NTT INDYCAR SERIES drivers and team principals to become the subject matter expert on their journeys and goals within the sport of INDYCAR.
• Work alongside INDYCARs digital social and editorial content teams to ensure inclusion of key storylines in ongoing content plans.
• Build relationships with promoter public relations and marketing representatives to assist in planning and executing integrated promotional plans (e.g. media interviews event appearances etc.) that advance a collective vision for the sport and the industry.
• Become familiar with and create relationships with key motorsports media and local media in race markets.
• Ability to actively identify storylines and be assertive and proactive in pitching to media particularly in promoter markets to create and build exposure for INDYCAR its athletes and key partners.
• Partner with broadcast partners and promoter public relations leads to maximize the media exposure of INDYCAR race championship week and key championship contenders.
• Partner with INDYCAR digital colleagues to assist with social influencer outreach and strategy for INDYCAR events and drivers.
• Ability to fully comprehend and assist in assigned roles for a crisis management plan.
• Partner with Indianapolis Motor Speedway colleagues to build an integrated media relations plan to promote the entire Month of May in an effort to leverage the sports biggest stage to advance the companys broader objectives.

WHAT YOU BRING

Were looking for someone whos ready to bring great effort every day and is committed to growing with us.

Required Experience & Skills:

• 1-2 years in a communications or marketing role preferably in the sports entertainment field or strongly affiliated field.

• Ability to demonstrate an understanding of the ever-changing media landscape and identify new opportunities and outlets to further grow the sport.
• Demonstrate attention to detail creativity comfort with ambiguity ability to manage change and balance competing/evolving priorities.
• Must possess strong drive and perseverance despite obstacles or adversity willingness to speak up and share opinions be comfortable and self-confident yet demonstrate a proper level of humility.
• High integrity and confidentiality.
• Ability to work in a high-paced environment and on short deadlines.
• Must be able to work exceptionally well with others in a close team environment.
• Effective communication skills.
• Advanced knowledge of Microsoft Office required (Word Excel PowerPoint Outlook etc.); knowledge of measuring tools preferred.
• Knowledge of motorsports INDYCAR Indianapolis Motor Speedway and other related activities is preferred.
• Strong communication and collaboration skills.
• A proactive flexible mindset and commitment to excellence.
• Passion for creating memorable experiences.
• Cultural competence and the ability to thrive in a diverse environment.
• Alignment with Penske Entertainments core values and standards.

Education:

• Bachelors degree in Communications Marketing Journalism or other relevant field or equivalent experience required.

Leadership:

• This role does not have direct supervisory responsibilities.

FLEXIBILITY & TRAVEL

• Standard hours are MondayFriday 8:30 AM to 5:00 PM.
• Extended hours required during race weekends and key event periods (especially in May).
• Travel to all assigned INDYCAR sanctioned races and events as well as requested off-site shoots appearances meetings and events as identified by leadership.
• Our teams work together to create flexibility that supports life in and out of work.

PHYSICAL DEMANDS

• Ability to lift up to 25 lbs.
• Extended periods of standing or walking (as needed).
• Comfort working indoors/outdoors and around event noise.

WORK ENVIRONMENT

• Fast-paced collaborative office and event settings
• The noise level can be loud due to professional racing events.

BENEFITS & PERKS

We take care of our team with a competitive benefits package that includes:

• Medical dental vision and life insurance
• 401(k) with 100% company match up to 5%
• Paid vacation personal and sick days 12 paid holidays
• Generous paid parental leave and tuition assistance
• On-site fitness center and wellness programs
• Discounts on meals gear and more

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. Were committed to creating a workplace where everyone can thriveregardless of race gender orientation background or ability.

Required Experience:

IC