Art Collections Inventory Manager
Art Collections Inventory Manager
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Job Description
At Iron Mountain we know that work when done well makes a positive impact for our customers our employees and our planet. Thats why we need smart committed people to join us. Whether youre looking to start your career or make a change talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert sustainable solutions in records and information management digital transformation services data centers asset lifecycle management and fine art storage handling and logistics. We proudly partner every day with our 225000 customers around the world to preserve their invaluable artifacts extract more from their inventory and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions If so lets start the conversation.
Crozier Fine Arts provides climate-controlled storage and logistics for high-value art including digitization restoration and secure transportation for collectors galleries and museums.
Are you a strategic and data-savvy inventory professional with deep expertise in collection management and a passion for fine art Do you bring advanced Excel skills systems fluency and a proactive mindset to every challenge We are seeking an Client Inventory Data Manager Art Collections to lead inventory control and data integrity for prestigious collections combining logistical precision with operational strategy in a fast-paced client-focused environment.
This role is ideal for candidates who excel in advanced data handling inventory systems management and project executionand who are eager to make a tangible impact in the high-value world of art logistics and collection stewardship.
Your role in our mission
Lead initiatives to enhance inventory accuracy using system controls frequent cycle counts and weekly reconciliation protocols. Apply Excel-based tools (Power Query VBA pivot tables nested formulas) to monitor KPIs identify variances and implement corrective actions.
Maintain and improve the Moveware platform ensuring complete up-to-date inventory records. Perform database uploads/downloads (.xls .csv SQL) with a focus on data validation and error resolution. Integrate inventory data across platforms (e.g. Google Sheets internal systems) for operational transparency.
Develop comprehensive reports and interactive dashboards to support internal teams and high-profile clients. Use historical trend analysis and predictive modeling to inform decisions related to logistics capacity planning and risk mitigation.
Oversee and execute complex high-volume art collection projects including condition reporting domestic and international movement coordination and client reporting. Use a structured project management approach to balance deadlines resources and client expectations.
Act as a critical liaison between Operations Client Services and Project Management. Ensure seamless communication through precise documentation and real-time data access. Maintain a solutions-oriented mindset that prioritizes both client needs and internal efficiency.
Champion best practices in art handling preventative conservation and collection care. Standardize workflows and develop SOPs that reflect industry-leading approaches to inventory management.
Valued skills and experience
Advanced Data Analysis: Proficient in Excel (Power Query pivot tables VBA) Google Sheets and SQL for dataset cleaning transformation and reporting. Able to manage large-scale data imports/exports (.csv .xls) ensuring quality control and consistency.
Skilled in maintaining auditing and optimizing inventory management systems such as Moveware with a focus on user workflows reporting accuracy and performance metrics.
Partnered with operations and logistics teams to support high-value deadline-driven projects through precise data tracking reconciliation reporting and proactive risk mitigation.
Implemented robust system controls and automated reports to monitor inventory discrepancies flag data anomalies and recommend corrective actions
Delivered clean visually intuitive dashboards and inventory reports for both internal teams and high-profile external clients ensuring transparency and confidence in asset tracking.
Adept at balancing tactical execution with long-term process improvement goals ensuring both data integrity and operational efficiency.
Discover what we offer
Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain a global organization that embraces transformation and innovation.
Empowering Inclusion: Join a supportive environment where everyones voice is heard opinions are valued and feedback is encouraged fostering an atmosphere of inclusion and belonging
Global Connectivity: Connect with 26000 talented individuals from 59 countries opening doors to diverse cultures and fostering global learning opportunities
Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness.
Competitive Total Rewards: supporting your career at Iron Mountain family personal wellness and wellbeing. (Local benefits may vary based on country-specific policies.)
Embrace Flexibility: Experience the freedom of remote/hybrid work enabling a harmonious work-life balance (dependent on role).
Unleash Your Potential: Access abundant opportunities for personal and professional growth preparing you for a digitalized future.
Valuing Every Contribution: Join a workplace that actively encourages and supports all talents recognizing the unique impact of each individual.
Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce leaving an enduring legacy for generations to come
Required Experience:
Manager
Employment Type
Full-Time
