Accounting Administrator
Accounting Administrator
Posted on :
06-07-2025
Employer Active
1 Vacancy
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Job Description
Our client a multi-faceted visual communications media company is seeking anAccounting Administrator to join their to the Controller. He orshe will be responsible for full-cycle Accounts Payable and Account Receivable tasks including managing andcoordinating the provision of general accounting and reporting services. The Accounting Administratoroversees day-to-day and month-end accounting reporting analysis and control activities.
Job Description
Primary Responsibilities
Duties include but are not limited to and subject to change upon review:
Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective up-to-date and accurate manner
Receive and verify invoices against purchase orders seeking approvals when necessary
Verify that transactions comply with financial policies and procedures
Prepare batches of invoices for data entry
Manage the weekly cheque run; obtain Controllers approval and appropriate signoffs
Establish strong relationships with vendors and clients and maintain updated vendor/client files
Maintain up-to-date billing system and various invoice procedures per client
Carry out consistent follow-up on collections each week and record activities in a shared spreadsheet
Prepare daily bank deposits
Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
Monitor customer account details for non-payments delayed payments and other irregularities
Maintain accounts receivable customer files both permanent and current orders
Communicate with customers via phone email mail or personally
Send out monthly statements to clients via email or mail
Provide various analysis reports on customer activity as requested
Answer telephone and electronic inquiries relaying telephone calls and messages within the company
Assist the Finance department with filing invoices matching POs and verifying billing
Other duties assigned by supervisor
Skills and Experience
At least 2-3 years of full-cycle accounting experience
University or college degree in Accounting/Finance
Advanced knowledge of Microsoft Office Outlook Work & Excel
Must have experience with Sage ERP and/or ACCPAC
Must be able to effectively communicate in English
Criminal Background check prior to employment ismandatory
Key Competencies
Able to take initiative
Strong attention to detail & strong communication
Strong organizational planning and problem-solving skills
Strong interpersonal and soft skills
Able to work well independently and as part of a team
Job Description
Primary Responsibilities
Duties include but are not limited to and subject to change upon review:
Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective up-to-date and accurate manner
Receive and verify invoices against purchase orders seeking approvals when necessary
Verify that transactions comply with financial policies and procedures
Prepare batches of invoices for data entry
Manage the weekly cheque run; obtain Controllers approval and appropriate signoffs
Establish strong relationships with vendors and clients and maintain updated vendor/client files
Maintain up-to-date billing system and various invoice procedures per client
Carry out consistent follow-up on collections each week and record activities in a shared spreadsheet
Prepare daily bank deposits
Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
Monitor customer account details for non-payments delayed payments and other irregularities
Maintain accounts receivable customer files both permanent and current orders
Communicate with customers via phone email mail or personally
Send out monthly statements to clients via email or mail
Provide various analysis reports on customer activity as requested
Answer telephone and electronic inquiries relaying telephone calls and messages within the company
Assist the Finance department with filing invoices matching POs and verifying billing
Other duties assigned by supervisor
Skills and Experience
At least 2-3 years of full-cycle accounting experience
University or college degree in Accounting/Finance
Advanced knowledge of Microsoft Office Outlook Work & Excel
Must have experience with Sage ERP and/or ACCPAC
Must be able to effectively communicate in English
Criminal Background check prior to employment ismandatory
Key Competencies
Able to take initiative
Strong attention to detail & strong communication
Strong organizational planning and problem-solving skills
Strong interpersonal and soft skills
Able to work well independently and as part of a team
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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