OTS STATEWIDE OPERATIONS ASSOCIATE (1-4) (Accounts Payable)
OTS STATEWIDE OPERATIONS ASSOCIATE (1-4) (Accounts Payable)
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USD 3181 - 5724
1 Vacancy
Job Description
About this Job
The Division of Administration/Office of Technology Services has a vacancy.This position is located in the Operations Section. Req. 209475
The incumbent in this position is responsible for performing advanced Information Technology (IT) technical functions in the areas of IT planning contract management payment analysis budget analysis cost allocation revenue analysis and supply chain work. The functions include auditing of vendor billings and obtaining approvals according to the Louisiana State Laws Rules and Regulations and Guidelines for state agencies. This position requires knowledge of the existing OTS IT operating environment. The person in this position performs high level diverse duties and works independently with broad direction from the Division of Administration (DOA) and Office of Technology Services (OTS). The person in this position advises and provides consulting to various OTS management levels and other agency personnel as necessary in the following Information Technology areas: as a technical resource quality assurance planning billing processes and procurement of IT needs. The person in this position works closely with the IT Director relative to budget purchasing and contracts for the fulfillment of IT needs and requirements.Minimum Qualifications
Two years of experience in information technology; OR
Six years of full-time work experience in any field; OR
An associates degree in information technology or accounting; OR
A bachelors degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
NOTE:
A certification in an approved area may be substituted for the education and/or experience requirements at the time of hire or promotion provided the appointment is made from a Certificate of Eligibles.Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
65% Responsible for reviewing analyzing reconciling complex billing information to the actual purchase order information prior to invoices being submitted to DOA/OFSS for processing of payment. Audit and confirm that the information on the billing lines are accurate with the line items as stated on the purchase order along with the accurate cost allocation codes. Verify complex vendor billings for IT hardware or software components to ensure products received are as described in the purchase order and/or contract agreement. Review and monitor the available balances on purchase order encumbrance. Review vendor payment data in LaGov prior to making payments to ensure billing is not a duplicate billing and ensure billings are for the correct billing period and are within the terms of the billing periods as specified in the agreement. Upload and park billing in LaGov-ECC system. Process the complex goods receipt for the billings with intangible items in LaGov-ECC. For all tangible items verify that the good receipt has been completed prior to the billing being submitted for processing to DOA/OFSS. Upload all billings on transmittal form. Submit billings to OFSS daily for them to process the payment in SRM. Lead and assist lower level team members with skills to improve on use working in LaGov efficient process improvements and receiving skills as it relates to the all functions on the invoicing team.
15% Communicate with internal staff state agencies and vendors regarding complex matters related to billings and purchase orders. Provide vendors with billing payment information and/or discussion related to resolving complex billing issues. Maintains current knowledge of Louisiana Procurement Laws Rules and Regulations IT Procurement Guidelines as well as DOA procurement policies. Works with DOA/OFSS accountants and OTS vendors to reconcile billing discrepancies.
10% Generate manipulate and maintaining complex reports detailing fiscal year expenditures including forecasting for current and future fiscal year(s). Gather and organizes IT billing data from various resources. Manage monthly quarterly semiannual billings to ensure they are all paid timely. Verifies budget transactions current balances and allocation of budgeted funds as it relates to technology billings. Prepares detailed reports for State CIO and Deputy CIO with information on IT spending budget funding contracts hardware maintenance software maintenance and services throughout the fiscal year. Complies productivity reporting. Recommends corrective actions and modifications to business operational methods.
5% Conducts a regular review of all existing hardware and software contracts agreements and licenses to ensure that expiring ones are identified well in advance of termination. Provides quality assurance by ensuring there are no interruptions in services due to delays nonpayment. Ensure the Encumbrance and payment of contract are accurate. Verifies the contract has met the standard performance as required prior to payment approval. Monitors the expiration of all contracts; verifies dates unusual costs payment or accuracy. Continually reviews and analyzes current procedures and processes in order to recommend updates to policies and procedures to maintain best-practice operations.
5% Other duties as needed and/or directed by the State CIO or his designee.
Position-Specific Details:
This vacancy will be filled by new hire or by promotion of a current permanent status classified employee.
Louisiana is a State as a Model Employer for People with Disabilities.
This vacancy participates in a career progression group and may be filled from this recruitment as a OTS Statewide Operations Associate 1 (TS-308) OTS Statewide Operations Associate 2 (TS-309) OTS Statewide Operations Associate 3 (TS-310) or OTS Statewide Operations Associate 4 (TS-311) depending on the level of experience of the selected applicant. The maximum salary for the OTS Statewide Operations Associate 4 is $84136. Please refer to the Job Specifications tab located at the top of the LA Careers Current Job Opportunities page of the Civil Service website for specific information on salary ranges minimum qualifications and job concepts for each level.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position. A criminal history check may be conducted on employees changing positions including promotions demotions details reassignments and transfers. Also prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal governments E-verify system.
ResumesWILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to . The selected candidate will be required to submit original documentation upon hire.
For further information about this posting please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:
Required Experience:
IC
Employment Type
Unclear
