Program Assistant
Program Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Mission: The mission of Catholic Charities is to provide for the needs of our communitythrough selfless service under the sign of love.
Summary:
The Program Assistant will be responsible for assisting the organization with a variety of daily tasks to ensure successful operations in all areas. The Program Assistant will need to demonstrate the ability to multitask handle confidential information with discretion and utilize significant amounts of independent judgment. The Program Assistant works closely with the Director and performs tasks necessary for continued operations Mission Advancement Administration and Programs. The individual is organized positive takes initiative and can handle multiple and varied tasks at a time.
Position Responsibilities:
- *Assist staff with various administrative and clerical tasks.
- *Serve visitors by greeting welcoming and directing them appropriately.
- *Maintain visitor and client logs
- *Answer or refer visitor inquiries professionally and courteously.
- *Coordinate with volunteers Food Pantry and Clothes Closet operations.
- *Assist with data entry and client intakes as requested by staff.
- *Make copies and organizing client files when requested by staff.
- *Refer clients for supplemental services as appropriate.
- *Collaborates with Parent Educator to monitor and track program data outcomes and outputs
- *Assist with initial enrollments virtually over the phone and/or in person.
- Work as an active member of Family & Childrens Services by assistance with setting up/planning meetings events and/or workshops i.e. sorting/organizing donations assembling supplies incentives educational materials etc
- Protect the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information
- Adherence to the Code of Conduct and the Faith and Moral is mandatory
- Take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
- Must complete all required professional development assigned in a timely manner
- Other duties as assigned by Director.
Competencies:
Adaptability
Customer Service
De-escalation
Critical Thinking
Empathy
Minimum Qualifications:
- Education
- Bachelors Degree preferred High School diploma/GED required
- Experience
- Minimum of 3 years experience in a professional administrative or related capacity.
- License and Credentials
- Reliable transportation
- Valid Drivers License with a clean driving record
- Valid Vehicle Insurance
Minimum Knowledge and Skills:
Proficiency with MS Office Suite (Word Excel Sharepoint Outlook)
Must be detail oriented organized self-motivated work well independently and on a team;
Must have good written and verbal skills;
Must have good critical thinking and problem solving skills.
Bilingual in English/Spanish preferred
Disclaimer:
This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**
Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at . You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview you will be contacted.
Employment Type
Part-Time
