Adult Learning Program Specialist

HUDSON PUBLIC SCHOOLS

HUDSON MASSACHUSETTS

Position: Adult Learning Program Specialist

Reports to: Director of Adult Learning

Diversity Equity and Inclusion are core values of the Hudson Public Schools. We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn. Applicants whose work incorporates a global perspective and a demonstrated commitment to issues of diversity in education are particularly encouraged to apply.

About Us:
The Hudson Maynard Adult Learning Center (HMALC) is committed to providing high-quality inclusive educational opportunities to adult learners. We are seeking a highly organized detail-oriented and proactive Program Specialist to support program operations data management student services and financial tracking.

Position Summary:
The Program Specialist supports day-to-day program activities including database management student enrollment financial monitoring volunteer coordination and event support. This position plays a key role in maintaining accurate records supporting staff and students and ensuring the smooth operation of administrative and instructional functions.

Key Responsibilities:

• Maintain and manage the student database ensuring timely and accurate entry of attendance test scores and enrollment data.
• Generate reports to provide insights into student progress enrollment trends and the effectiveness of enrollment strategies.
• Process all supply orders and maintain inventory ensuring cost-effective purchasing and accurate recordkeeping.
• Monitor expenditures to ensure alignment with the approved budget; maintain detailed code-based spreadsheets to accurately track all purchases.
• Process staff timesheets special pay forms and maintain accurate payroll documentation.
• Assist with student registration intake forms testing sessions and orientation.
• Coordinate and support volunteer activities to enhance student engagement and program reach.
• Provide administrative support to the Program Director instructional staff and team members.
• Maintain and organize digital and physical files; draft and update program materials such as recruitment flyers student handbooks and internal documents to support program operations
• Coordinate with vendors and manage subscriptions to ensure uninterrupted services.
• Maintain and update the programs website and social media accounts (e.g. Facebook Instagram LinkedIn).
• Troubleshoot basic tech issues and assist with the delivery and collection of student Chromebooks.
• Take minutes at meetings and support the scheduling of events and appointments.
• Assist with graduation preparation and celebrations.
• Assist with closing out year-end student data and preparing class setup for the following year.
• Perform special projects and compile analyze and review data as requested by the Program Director.
• Ensure confidentiality of all student and staff records.

Minimum Qualifications:

• At least three years of full-time (or equivalent part-time) experience in office management administration business or related field.
• Budget and accounting experience preferred; familiarity with general accounting practices and financial management.
• Experience with municipal systems and working with the public is strongly preferred; familiarity with Tyler/MUNIS is a plus.
• Strong proficiency in Google Suite and Microsoft Office (Excel Word)
• Experience with LACES/LiteracyPro is preferred; candidates must be able to attend training within 30 days of hire.

Abilities & Skills:

• Excellent attention to detail accuracy and record-keeping skills.
• Strong organizational and time management abilities; ability to multitask and work under deadlines.
• Ability to work independently and maintain confidentiality.
• Skilled in written and verbal communication.
• Demonstrated ability to interact effectively and tactfully with the public students and staff.
• Working knowledge of office procedures bookkeeping and departmental operations.
• Strong arithmetic and data analysis skills.

Schedule:
This is a 10-month position Monday through Thursday 7 hours 12:00-7:30 pm (inclusive of an unpaid lunch break). Occasional evening hours (until 9:00 pm) are required during registration periods and for special events. Professional development hours are required as part of ongoing training and growth expectations.

• 172 days. 3 personal days 12 sick days and 8 vacation days to be used during HPS school closures. 28hrs/wk. $27- $35.-/hr subject to grant approval and Commensurate with experience

• This is a salaried position distributed over 26 paychecks including a lump sum in June to cover summer pay

• Benefit Eligible on start date. 30 days to enroll in coverage from the start date.
• Benefit information: Experience:

  Unclear Seniority