Senior HR Specialist, Warsaw HUB

Based in the Warsaw Hub you will work closely with the Warsaw Hub Lead the Country Head of HR and HRBPs playing a pivotal role in supporting the firms People & Talent Strategy. You will be responsible for day-to-day local HR operations processes and procedures. Your focus will be on standardising automating and continuously improving HR processes ensuring operational excellence and compliance. You will champion the modernisation of people practices foster a culture of continuous improvement and deliver seamless HR support throughout the employee lifecycle.

You will act as a trusted advisor on all aspects of local HR topics as well as lead automation and process review efforts across all CE offices.

You will:

Policies and Processes

• Oversee and manage all local HR processes; ensuring all HR policies contracts and practices comply with Polish Labour Code and other relevant regulations including hiring working time leave entitlements and termination procedures.
• Monitor regularly legal and regulatory changes; work closely with the compliance team on the drafting of new local policies and/or updating existing ones.
• Establish and maintain a strong partnership with the local payroll provider to ensure accurate and timely payroll processing.
• Lead the on-boarding and integration programming for all new joiners in collaboration with Global Service Delivery teams.

Operational Excellence: Process Standardisation Automation & Continuous Improvement

Within the Hub and over time across CE offices

• Champion operational excellence driving efficiency quality and cost-effectiveness across all HR activities.
• Oversee HR service support for all employee lifecycle events ensuring seamless processes from onboarding to offboarding.

• Drive change processes to simplify and standardise local processes to administer efficiently fairly consistently and within agreed timescales (i.e. probation periods references visa documentation exit documentation).
• Provide support to ensure all employee related policies are communicated and implemented consistently e.g. absence management parental leave disciplinary.
• Ensure the ongoing transition of end-to-end HR business processes to Global Service Delivery (GSD) and highlight further opportunities to deliver a seamless HR experience to key stakeholders.
• Analyse current HR operations to identify gaps inefficiencies and opportunities for improvement.
• Engage with stakeholders across the business to gather requirements communicate progress and secure buy-in.

Employee Relations

• Work closely with relevant stakeholders including HR BP team on employee relation matters as well as oversee all employee relations and administration including terminations while ensuring a lean management.
• Instruct and/or strongly influence key stakeholders including HR BP team on sensitive ER issues and on the appropriate approach to resolve conflict.
• Works with key stakeholders including HR BP team to prepare scripts for ER related conversations including exits.

Compensation and Benefits

• Support the year end compensation process as well as provide advice on local compensation and benefits queries.
• Act as the primary point of contact for health and life assurance in charge of the relationship with the external provider; managing long-term sickness matters and supervising social security related procedures.

People and Talent Strategy

• Contribute to the development and deployment of all global and regional HR projects.
• Foster a positive organisational culture and drive employee engagement initiatives.
• Work closely with Learning and Development Team on training and development programmes.
• Proactively build knowledge and understanding of the key inclusion pillars and strategy.
• Drive a culture of inclusion and diversity and empower business leaders and Partners to do the same. Assist with the development and implementation of D&I action plans.

Qualifications :

Skills & Experience

You will have demonstrable experience (at least 7 years) in a similar role ideally in the legal or other professional services sector and in an international environment.

Strong knowledge of global HR functions operations processes and systems with expertise in Polish employment law.

Demonstrable track record of standardising and automating HR processes with substantial experience collaborating with remote and global teams.

Proven stakeholder management skills with the ability to influence and build strong relationships at all levels.

Proficiency in Workday as a core HCM system is essential.

Excellent written and verbal communication skills in Polish and English with strong presentation and interpersonal abilities.

Strong analytical and problem-solving skills with the ability to manage multiple priorities and deadlines.

Business-oriented mindset with a strong customer service and continuous improvement orientation.

An excellent team-player you should have the ability to work with multiple teams across the global Firm and within a highly dynamic matrix organisation.

High proficiency in Microsoft Office (Word Excel PowerPoint Outlook).

Qualifications

Graduate-level qualifications are desirable

Additional Information :

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our Firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age.  This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our Firm.

#LI-Hybrid

Remote Work :

No

Employment Type :

Full-time