Finance Specialist (Payroll)
Finance Specialist (Payroll)
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Job Description
The City of Tomball Texas is accepting applications for the position of Finance Specialist (Payroll). The Finance Specialist (Payroll) position will be responsible for providing essential financial and clerical support to the Finance Department. This position will be primarily responsible for the moderately complex biweekly timekeeping and payroll process for approximately 300 employees maintaining payroll records and all payroll reporting requirements.
Reports To Finance Manager
Positions Supervised None
Education and Experience - An equivalent combination of education training and experience will be considered.
Prefer AA or AS degree with at least three (3) years of related payroll experience or High school diploma with at least five (5) years of related payroll experience. Local government experience a plus but not required.
Finance Specialists (Payroll) functions include but are not limited to the following:
- Verifying and transmitting the biweekly payroll data from timekeeping software.
- Communicating with staff for time discrepancies.
- Processing payroll on bi-weekly basis in compliance with applicable regulations policies and procedures.
- Verifying changes to employee records including additions terminations earnings and deduction codes.
- Resolving payroll related inquiries regarding pay and timekeeping issues.
- Preparing and transmitting bi-weekly payroll contributions.
- Preparing and submitting monthly quarterly and annual payroll reports.
- Preparing various internal payroll-related reports.
- Uploading documentation to employee records. Organize and maintain reports and documentation in accordance with established records retention requirements.
- Providing employee access and managing security permissions in the Time Clock system.
- Providing TimeClock system training to supervisors and employees.
- Preparing and distributing annual W-2s to employees.
- Continuously improve payrol processes and procedures.
- Providing support to Accounts Payable and Utility Billing as needed.
- Assisting with other financial duties as assigned.
Success Framework. The following list of knowledge skills and abilities have been identified by our team as building blocks towards efficiency and effectiveness in this role.
- Advanced knowledge of payroll processing and related reporting.
- Ability to work under pressure and meet deadlines.
- Ability to maintain confidentiality and protect the privacy of city employees.
- Ability to solve problems.
- Ability to establish and maintain effective working relationships with supervisors and other employees.
- Proficient in Microsoft Office.
- Strong organizational skills.
- Ability to communicate effectively orally and in writing.
- Accounts Payable processing experience a plus but not required.
Equipment and Tools commonly associated with the performance of the functions of this job.
Microsoft Office
Incode V.x
Work Environment or atmospheric conditions commonly associated with the performance of the functions of this job.
- The work is typically performed indoors in an office setting.
- May rarely be exposed to uncomfortable temperatures humidity noise chemicals/gases contagious diseases airborne particles/pathogens and/or physical trauma.
* Physical Abilities. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Work requires the ability to sit walk for extended periods of time.
- Work requires the ability to complete repetitive wrist hand and/or fine motor movement.
- Work requires the ability to talk hear listen and comprehend.
- Must be able to lift up to 5lbs
*The City of Tomball offers reasonable accommodation in the hiring and employment process for individuals with disabilities. If you need assistance to accommodate a disability you may request accommodation at any time.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws and employees may be required to comply with the changes.
Hiring range - $48402 - $50822 ($23.27 - $24.43)
Salary range - $48402 - $72592
**Salary is dependent on qualifications and certifications**
Equal Employment Opportunity Statement - The City of Tomball does not discriminate on the basis of Race Color National Origin Sex Religion Age or Disability in employment or the provision of services.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
