Procurement Contract Specialist
Procurement Contract Specialist
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Job Description
ABOUT THE POSITION
- The County of Riversides Purchasing and Fleet Department has multiple opportunities for Procurement Contract Specialist to serve as advisors in purchasing and negotiating matters. These positions serve as an amazing development opportunity for promotional growth including the ability to have signing authority.Acting as a liaison the Specialists will understand the unique needs of the department they support. The incumbent will be a procurement subject matter expert with the proven ability to implement industry best practices. They will also be responsible for the negotiation and drafting of contracts including services and tangible goods as well as issuing purchase orders and acting as a primary contact for vendors. Other duties will include researching developing and reviewing appropriate and complete specifications to assist a public agency in the solicitation of quotes bids and proposals for all types of goods and services as well as participating in and conducting public bid openings. Additionally this position will work closely with internal stakeholders leading meetings and assessing procurement needs with a strong emphasis on writing skills and understanding procurement terminology.The department is seeking innovative procurement professionals who can drive process improvements and bring strategic thinking to the development of contract standards and complex agreements. The ideal candidate will have extensive experience leading and managing a wide range of complex procurement activities including multi-year and high-value multi-commodity agreements. This includes developing solicitations such as requests for proposals (RFPs) requests for bids (RFBs) requests for quotes (RFQs) and requests for information (RFIs) as well as negotiating drafting and administering contracts with a strong focus on service-related procurements in the public sector. Candidates with proven expertise in establishing procurement policies and contract standards that promote efficiency and compliance are highly desirable. Certification as a Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) through the Universal Public Procurement Certification Council (UPPCC) is strongly encouraged.Meet the Team!The Purchasing and Fleet Departmentsprimary function is to provide vehicles goods and services to other County Departments and agencies within the County of Riverside. Providing a unified purchasing system that ensures integrity and fairness with centralized responsibility for oversight of solicitation vendor selection negotiation award contract management reporting disposal of surplus property and emergency logistical support for the benefit of Riverside County agencies.
EXAMPLES OF ESSENTIAL DUTIES
- Work independently in developing and coordinating complex contracts for commodities and services for departments; research develop and maintain vendor product information lists.Assist in developing and defining contract specifications; write solicitations for bids (e.g. Request for Proposals Requests for Quotations Invitations to Bid); analyze and determine the most appropriate contract types to reduce the Countys exposure to risk.Review findings for accuracy cost-effectiveness adherence to standards codes and County policies and procedures; identify operational problems and formulate appropriate solutions.Communicate and act as a liaison between vendors and departments to develop compromises and resolve contractual problems or complaints; organize direct and lead negotiating teams in evaluating and negotiating contracts.Develop and present training sessions for County staff industry and other organizations on purchasing related procedures and policies; market County awards to other political subdivisions when applicable.Lead diverse technical and professional committees in problem resolution relative to County-wide standard and contractual relationship.Supervise assign and evaluate work of subordinate staff.Preparing and administering contracts and contract renewals (drafting of amendments) for professional and general services.Reviewing bids and proposals for responsiveness and legal compliance.Conducting vendor debriefing.Documenting and maintaining required contractual/purchase order records and correspondence.Reviewing and monitoring contract requirements terms and conditions.
MINIMUM QUALIFICATIONS
OPTION IEducation: Graduation from an accredited college or university with a Bachelors degree with major coursework in purchasing business administration economics or a related field. (Additional qualifying experience may be substituted for up to two years of the required education on the basis of 30 semester/45 quarter units equaling one year of full-time experience.)***A copy of your degree or transcripts MUST be uploaded with your application please see Supplemental Information below for guidelines***Experience: Two years of buying experience in a Purchasing Department or Agency which includes contract negotiation development of contract standards and procedures and development of multi-year or major high value multi-commodity agreements.OPTION IIExperience: Four years of buying experience in a Purchasing Department or Agency two years of which should be equivalent to the County of Riverside Buyer II classification which included contract negotiation development of contract standards and procedures and development of multi-year or major high value multi-commodity agreements.Competitive Candidates will Possess:- A Bachelors Degree.
- Broad and complex procurement experience which included completing purchases bids proposals quotes request for quotes/RFQs request for information/RFIs requests for proposals/RFPs and request for bids/RFBs .
- Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) certification from the Universal Public Procurement Council (UPPC).
- Extensive service related procurement experience.
- Public sector or utility company purchasing experience.
- Strong written and verbal communication skills.
Knowledge of: The methods principles and practices of purchasing/material management and of governmental purchasing; County purchasing policies and practices; a variety of product standards required by assigned departments; products commodities and services used within one or more commodity grouping; methods and resources used in researching and analyzing commodities and services; competitive bid practices and procedures; methods used in evaluating vendor capability and performance.Ability to: To work independently and in a team environment; to handle sensitive situations with tact and diplomacy;establish and maintain effective working relationships with fellow employees management and vendors; read and interpret rules and regulations; collect organize and evaluate product or service information; identify alternative solutions and project consequences of decisions and recommendations; compose clear and concise reports recommendations and correspondence; communicate in a clear and persuasive manner; establish and maintain effective relationships with department officials company/vendor representatives and staff members; prepare purchasing specifications; lead specialized focus groups and support staff.
Other Requirements:
A successful Sheriff Level One Security Clearance conducted by the Sheriffs Department is required forProcurement Contract SpecialistsLicense: A valid California Drivers License is required.SUPPLEMENTAL INFORMATION
Please note that there will be no immediate telework schedule for this position. Telework hybrid is likely a possibility in the future but selected candidates will be required to be in the office for an undetermined amount of time when first effective.
General Information
If you have any questions regarding this posting please contact Angela Tavaglione at or at
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time ator toll-free 1-.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Required Experience:
Unclear Seniority
Employment Type
Contract
