Manager of External Event Operations
Manager of External Event Operations
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1 Vacancy
Job Description
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Closing Date:
Type of Position:
Conference and Events
Workstudy Position:
Job Type:
Regular
Work Shift:
Sponsorship Available:
Institution Name:
University of Arkansas FayettevilleFounded in 1871 the University of Arkansas is a land grant institution classified by the Carnegie Foundation among the nations top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education research and outreach by providing transformational opportunities and skills fostering a welcoming climate and nurturing creativity discovery and the spread of new ideas and innovations.
The University of Arkansas campus is located in Fayetteville a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nations strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.
As an employer the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health dental life and disability insurance tuition waivers for employees and their families 12 official holidays immediate leave accrual and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
If you have a disability and need assistance with the hiring process please submit a request via the Disability Accommodations OEOC University of Arkansas () : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied.
For general application assistance or if you have questions about a job posting please contact Human Resources at 479.575.5351.
Department:
Event Management
Departments Website:
The Manager of External Event Operations will serve as the primary point of contact for external event inquiries and manage booking logistics including contracts scheduling and facility use agreements. Proactively identify and pursue opportunities for external events such as concerts shows corporate functions University Commencements High School Graduations large and small scale meeting/conferences and other special events. This position will develop and maintain event rental policies/procedures as well as event rental fee structure to ensure competitive yet profitable facility usage. Coordinate all logistical aspects of confirmed events including scheduling staffing security parking facility setup and technical support. Serve as on-site event manager for external events ensuring a high standard of customer service and operational execution. Work closely with internal teams including operations custodial ticketing and IT to ensure seamless event support. The position will manage the departments master calendar via Teamworks.
The Manager of External Event Operations will also assist with special projects within Event Management and Facility Operations including assisting with planning supervising and staging major athletic events if necessary and ancillary special events held within Arkansas Athletics Facilities as requested by supervisor and/or the Deputy Athletic Director.
Regular reliable and non-disruptive attendance is an essential job duty as is the ability to create and maintain collegial harmonious working relationships with others.
Qualifications:
Minimum Qualifications:
Bachelors degree from an institution of higher learning
At least three years of experience in event management facility operations or hospitality/event sales venue booking/scheduling preferably in a collegiate or professional sports setting
Must be available to work nights and weekends as needed for ticket initiatives and/or support booked events as the on-site manager and primary point of contact
Preferred Qualifications:
Bachelors degree in Sports Management Business Hospitality or related field
At least 5 years of experience within a college or professional public assembly facility setting
Experience in managing concerts and large shows/events
Experience using Teamworks
Experience with A/V Scoreboards Sounds Systems ticket scanners magnetometers wireless technology concert staging and equipment
Knowledge Skills & Abilities:
Knowledge of facility rental agreements insurance requirements waivers and risk mitigation strategies relevant to external event use
Knowledge of the facility rental process from contracts through settlement and invoicing.
Knowledge of university policies NCAA regulations and Title IX implications related to third-party events on campus
Strong customer service skills
Excellent organizational communication and problem-solving skills
Ability to interpret develop and maintain operational budgets
Ability to analyze financial records and prepare reports
Ability to work nights weekends and holidays as needed for events
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
All application materials must be uploaded to the University of Arkansas System Career Site
Please do not send to listed recruitment contact.
Special Instructions to Applicants:
Pre-employment Screening Requirements:
Criminal Background Check Sex Offender RegistryThe University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions there may also be a financial (credit) background check a Motor Vehicle Registry (MVR) check and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential non-discriminatory manner consistent with state and federal law.
The University of Arkansas seeks to attract develop and retain high quality faculty staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity educational excellence and unparalleled access for all.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.
Constant Physical Activity:
Hearing Talking
Frequent Physical Activity:
Grasping Lifting Manipulate items with fingers including keyboarding Sitting Standing
Occasional Physical Activity:
N/A
Benefits Eligible:
YesEmployment Type
Full-Time
