Human Resources Information and Technology Assistant
Human Resources Information and Technology Assistant
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Job Description
PRIMARY FUNCTION: The Human Resources Information and Technology Assistant is primarily responsible for assisting human resources-related information and technology. The incumbent who serves in this position is responsible for providing a broad range of human resources services. Duties include but are not limited to human resources information support personnel transaction management and onboarding of new employees. Serves as a data contact for various other departments and work locations to prepare a variety of district state and federal reports. Provides professional development to select employee groups as requested.
QUALIFICATIONS: High school diploma and 5 or more years of related work experience. An associate or bachelors degree in a related field is strongly preferred. Direct experience with MUNIS Timetrex PowerSchool Synergy and/or student/HR information systems is strongly preferred.
SUPERVISION: This position reports to the Director of Human Resources
ESSENTIAL RESPONSIBILITIES:
- Serves as a point of contact for internal and external contacts (i.e. telephone e-mail in-person).
- Takes the initiative to respond to general inquiries permitting the Coordinator of Human Resources to complete their primary responsibilities without undue interruption.
- Conducts onboarding for staff.
- Initiates calendar invitations to support supervisors with 45-day and 90-day timelines for new classified staff.
- Communicates placement and technological support information to both supervisors and staff.
- Manages electronic personnel files for former employees.
- Processes personnel action reports (PAR) and maintains employee master in MUNIS for classified (primary) and professional staff.
- Answers basic data requests in a timely fashion. Requests come from internal and external customers. Examples include time entry history elections terminations full-time equivalent employees etc.
- Completes employment verifications for classified staff.
- Ensures that prospective employees undergo a background check that includes initiating fingerprint paperwork and back-up screening that will be forwarded to reviewing agencies (back-up function).
- Processes executes prints and files contracts.
- Supports the mission of a paperless environment by using electronic forms and conducting business via electronic methods.
- Maintains and processes out-of-town travel and conference registrations including preauthorization travel arrangements and accommodations in alignment with our fiscal agent.
- Responds to voice messages and e-mails within 3 business days.
- Maintains Employee Master in MUNIS primarily for professional staff.
- Serves as a back-up support for the Human Resource Technician.
- Performs related duties as assigned.
MARGINAL RESPONSIBILITIES:
While the following tasks are necessary for the work of the unit they are not an essential part of the purpose of this position and may also be performed by other unit members.
- Performs all other duties as directed.
PERFORMANCE APTITUDES:
Data Utilization: Requires the ability to review classify categorize prioritize and/or analyze data and/or information.
Human Interaction: Requires the ability to maintain a cordial and effective relationship with co-workers visitors and clients.
Equipment Machinery Tools and Materials Utilization: Requires capacity to use equipment devices and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference descriptive and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition subtraction multiplication and division; ability to calculate decimals and percentages; requires the ability to utilize principles of fractions and/or interpret graphs.
Functional Reasoning: Requires the ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to identify problem resolution.
ADA COMPLIANCE:
Physical Ability: Tasks may involve the regular and at times sustained performance of moderately physically demanding work typically involving some combination of climbing and balancing stooping kneeling crouching and crawling and that may involve the lifting carrying pushing and/or pulling of moderately heavy objects and materials. Tasks may involve extended periods at a keyboard or workstation.
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
SECEP will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.
SECEP in accordance with Title I of the Americans with Disabilities Act of 1990 (ADA Amendments Act of 2009) does not discriminate against qualified individuals with disabilities in any aspect of employment and makes reasonable accommodations to the known disabilities of qualified applications or existing employees where it can do so without undue hardship.
EVALUATION:
Performance on this job will be evaluated in accordance with provisions of the Boards policy on the evaluation of personnel.
Employment Type
Full-Time
