Executive Assistant & Office Manager

We are seeking an experienced executive support professional to join CAWST as our Executive Assistant & Office Manager. This is a rewarding role for someone who brings sound judgment excellent organizational skills and a calm confident presence in supporting senior leaders. If you are actively building a career as an executive assistant or office administrator and youre looking to apply your expertise in a purpose-driven role this opportunity offers a meaningful and lasting fit.

This is a dual-role position that supports our CEO while ensuring the smooth day-to-day functioning of our Calgary office. Youll be at the center of internal operations managing scheduling communications board meetings and confidential information while also maintaining a welcoming organized and well-functioning workspace for our small 50 person team.

This is not a typical support role - its a central position that contributes directly to CAWSTs impact. Youll be a key partner to leadership and an anchor for team operations working at the intersection of our charitable programs and our licensed engineering practice. Your work will support our ambitious goal: 100 million people with better water sanitation and hygiene (WASH) by 2030. If youre looking for a meaningful long-term role at a Calgary charity making a global impact wed love to hear from you.

Please note this is a full-time in-office role based in Calgary Alberta.

Key Responsibilities

Executive Support

• Manage calendars meetings and travel arrangements for the CAWST executive team

• Prepare briefing materials presentations reports and correspondence

• Monitor and triage CEO emails and requests ensuring timely and appropriate follow-up

• Provide administrative support for the CEO

• Coordinate board and leadership meetings including agendas minutes and logistics

• Handle confidential information with professionalism and integrity

Office Management

• Oversee office supplies equipment and vendor relationships

• Manage office budget invoices and expense reporting

• Support HR coordination (onboarding/offboarding logistics team communications etc.)

• Plan and execute team meetings and events

• Ensure a positive and productive work environment (in-office and hybrid)

• Liaise and support the volunteer program in partnership with our volunteer coordinators

• Lead the CAWST OHS committee

Qualifications :

Skills and Experience Required

• 5 years of experience in executive support and/or office administration

  • Preference will be given to candidates with experience supporting C-level executives

• Strong organizational and multitasking skills

• Excellent communication and interpersonal skills

• High and consistent attention to detail 

• Solutions-oriented with proven problem solving skills

• A can do attitude and proactive work style

• Discretion and good judgment in handling sensitive information

• Proficiency in both Microsoft 365 and Google Workspace

• Experience with task/project tools (e.g. Slack )

• Experience in any of the following areas will be an asset but not required:

  • Basic HR or finance processes and systems

  • Internal communications

  • Event planning

Additional Information :

Work Environment

• Hybrid work environment: In-office (Monday - Wednesday) & Remote (Thursday - Friday when possible) with flexibility for in-person meetings and events. Please note that this role may require more than three days per week in-office on a regular basis so remote days are not guaranteed.

Benefits of Working at CAWST

• A meaningful role making a difference every day for people living without basic water and sanitation.

• A workplace culture where collaboration and innovation are fostered.

• Rich on-the-job experiences and professional development opportunities.

• Strong promotion of work-life balance and flexible work environment.

When applying please include:

• A cover letter that tells us more about you past what we can see on your resume and why you are excited to work with CAWST. 

  • Please note: We would rather read a short note from YOU than a formal letter from ChatGPT! 

• Your resume.

CAWST values equitable opportunities sustainable solutions and collaborative and inclusive processes. CAWST recognizes and accepts differences in cultural religious and political processes and welcomes applications from all suitably qualified persons regardless of their race sex disability religion/belief sexual orientation or age.

Remote Work :

No

Employment Type :

Full-time