Elementary Office Manager
Elementary Office Manager
Posted on :
04-07-2025
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1 Vacancy
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Job Description
JOB STATUS:All Applicants
JOB TITLE:Office Manager
LOCATION:Silver TrailElementary
REPORTS TO:Principal
HOURS:Full Time
SALARY:$15.26 - 17.96/hourDepending on previous experience in a school.
BENEFITS:Medical Dental Vision Life Insurance and Public Employees Retirement System
JOB SUMMARY:
The Office Manager provides support to school-site staff and administrators; maintains the financial and educational records for student and site transactions; conveys information regarding school functions and procedures; ensures compliance with sites financial legal and administrative requirements; and supports the broad array of services provided to students parents instructional and support employees.
QUALIFICATIONS:
- High school diploma or GED.
- Self-motivated and proactive in order to anticipate the needs of the office.
- Demonstrated ability to accomplish the major duties listed below.
- Flexibility.
- Positive public relations skills; greeting the public interaction with district staff students parents vendors and other visitors.
- Be able to operate standard office equipment software applications prepare and maintain accurate records meet deadlines and schedules set priorities work as part of a team work with constant and sustained interruptions and work with detailed information/date.
- Required to perform other job functions including; concepts of grammar and punctuation bookkeeping principles and basic math.
MAJOR DUTIES AND RESPONSIBILITIES:
- Assists the administrator in the completion of paperwork to maximize the administrators attention to the central issues of student education and building management.
- Supports and helps the administrator to effectively manage and maximize the use of their time in a confidential and professional manner.
- Regularly reports to the administrator any developments or problems within the school which may require the administrators awareness or action.
- Schedules appointments for and with the administrator for and with staff parents and others.
- Maintains the administrators awareness of tasks appointments standing commitments and information to others on availability.
- Supports and assists the administrator with their administrative functions by being able to make decisions and take appropriate actions in their absence.
- Deals with students parents staff and others in a positive proactive and encouraging manner.
- Composes documents (e.g. standardized correspondence bulletins newsletters certificates awards etc.) for the purpose of documenting events providing and/or requesting information.
- Coordinates assigned programs and/or activities (e.g. student registration attendance issues fundraising activities site in-service day activities substitutes fire and school safety drills) and ensures availability of facilities and/or equipment.
- Coordinates with the school nurse (e.g. student emergency medical situations basic first-aid administering medicines etc.) for the purpose of tending students health needs.
- Evaluate situations involving staff students parents the public etc. and take appropriate action or directs to appropriate personnel for resolution.
- Maintains integrity and accuracy of student data system (e.g. enrollment withdrawal attendance classes grade book classes and grades medical records immunization security etc.) and creates and analyzes statistical data and reports as required.
- Maintains documents files and records (e.g. student records attendance registration of new students/withdrawal of students immunization records office scheduling calendar etc.).
- Monitors account balances financial reports and budgets and various documentation (e.g. general fund school budget account expenditures checkbook register purchase order documentation etc.) for maintaining accurate records.
- Handles funds (e.g. field trips fines fundraisers music instruments school store bank deposits etc.) and processes monies in compliance with district policies (as assigned).
- Oversees and maintains the building procurement and distribution of assorted building needs (e.g. supplies furniture curriculum etc.) for the purpose of tracking materials and monetary flow.
- Prepares reports and written materials (e.g. registration attendance reports report cards letters to parents Parent-Teacher Conference materials purchase orders and inventories financial and budget reports memos letters accident reports etc.) to document activities provide written reference and convey information.
- Processes documents and materials (e.g. building mail daily attendance grades work orders bank deposits etc.) and disseminates information to appropriate parties for action.
- Responds to inquiries from a variety of internal and external parties (e.g. staff parents students public agencies visitors etc.) to provide information facilitate communication among parties and/or provide direction.
- Supports school personnel (e.g. answers phones copies special committees minutes etc.) to ensure the efficient operation of the site.
- Orients new site personnel regarding appropriate school and district practices (e.g. substitutes and staff) to effectively assimilate new personnel into site operations.
- Act ethically and confidentially in all aspects of employment.
- Any other duties that may be assigned by the supervisor.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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