Residence Front Desk Representative

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

Come work with us!

Job Summary

A Brief Overview

The Housing and Ancillary Services team manages close to 5000 student beds in 18 residence buildings as well as off-campus rental apartment and housing properties three dining halls numerous retail foodservice locations on campus the Donald Gordon Hotel and Conference Centre Event Services and the University Club. Residence buildings also provide temporary accommodations for the summer conference events and tourism and services from these units support vital student life programs and contribute to the Universitys learning environment.

Queens Residence Life and Services is committed to providing an experience aimed at fostering the educational and personal growth of its residents. The Residence Life and Services staff team is dedicated to the development of the whole student promoting diversity accountability independence and success in a broader learning environment. This is a dynamic and engaging frontline opportunity for a Desk Services Representative. The role is designed to support both the academic-year and summer operations of Residence Life and Services.

During the academic year (SeptemberApril) Desk Services Representatives are assigned to one of two streams:
Parcel Distribution: Managing the secure and organized distribution of mail and packages to students.
Parcel Receiving: Receiving and processing incoming deliveries from various couriers ensuring timely and accurate intake for student pickup.

These roles involve daily interaction with students and external stakeholders (e.g. mail service providers) and require strong organizational and communication skills.

During the summer season (MayAugust) the Desk Services Representative transitions to a hotel-style front desk role supporting our Summer Accommodations Program. Responsibilities include guest check-ins and check-outs reservation coordination and providing information and support to conference attendees tourists and other visitors. This position offers a unique blend of student service and hospitality experience in a university setting. The successful candidate will work closely with multiple departments and service providers contributing to a positive and seamless experience for students and guests alike.

This position provides customer service to residents and guests entering the residence building including giving directions and parking information and providing keys. This position performs accounting processing activities including float counts application of payments room charges reconciliations and invoice printing. This position performs clerical and administrative activities including filing organizing paperwork keeping inventory and maintaining coffee bar. This position also processes paperwork for room change requests lost keys and housekeeping issues and advises maintenance on issues that require their attention.

The schedule for this position requires the incumbent to work evenings and weekends.

Job Description

What you will do

• Provides customer service to residents and guests entering the residence building including giving directions and parking information and providing keys.


• Performs accounting processing activities including float counts application of payments room charges reconciliations and invoice printing.


• Performs clerical and administrative activities including filing organizing paperwork keeping inventory and maintaining coffee bar.


• Performs daily key inventory audits.


• Supports move in and move out day for students by processing paperwork for room change requests and advising maintenance for lost keys room lockouts or other room maintenance or housekeeping issues.


• Receives sorts and delivers mail to mailboxes and provides notifications for parcel pickup.


• Receives and signs for incoming parcels from couriers and maintains accurate parcel logs and records.


• Distributes parcels efficiently and investigates and resolves lost or misplaced parcels.


• Liaises with couriers campus partners and internal teams regarding deliveries.


• Creates guest reservations by phone and in person.


• Other duties as required in the support of the department and/or unit.

• One-Year Post Secondary Certificate or Diploma.

• More than 1 year and up to and including 2 years of experience.
• Experience in client and/or customer experience functions considered an asset.


Required Licenses and Certifications
• Satisfactory Criminal Records Check required.


• Vulnerable Sector Screening required.

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
• Basic knowledge of standardized work procedures general facts or the use of simple equipment that is typically acquired through on the job training.


• Provide clear concise information to others that requires basic courtesy and minimal explanation or interpretation.


• Ability to relay unwelcome information or deal with minor conflicts/complaints.
• Prioritize own work to deliver objectives on time and to meet standards and expectations.



• Follows direction and seeks clarification when required.


• Resolve recurring problems and situations using established procedures and guidelines.
  


• Bring forward problems obstacles or challenges to work completion in a timely manner so deadlines continue to be met.
  


• Awareness of human rights diversity equity Indigenization and inclusion.


• Understand university specific processes and policies to address human rights or equity concerns.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI persons. In accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .